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Closing Date:
Type of Position:
Staff - Information Technology
Workstudy Position:
No
Job Type:
Fixed Duration of Project/Grant (Fixed Term)
Work Shift:
Sponsorship Available:
No
Institution Name:
Criminal Justice Institute
The Criminal Justice Institute (CJI) is a campus of the University of Arkansas System that serves a unique population of non-traditional students—certified law enforcement professionals who are actively employed within our State’s police departments and sheriff’s offices. The Institute is committed to making communities safer by supporting law enforcement professionals through training, education, resources and collaborative partnerships. Utilizing both classroom-based instruction and practical, hands-on application, CJI provides an educational experience designed to enhance the performance and professionalism of law enforcement in progressive areas of criminal justice, including law enforcement leadership and management, crime scene investigation, computer applications, traffic safety, illicit drug investigations and school safety. If you have a disability and need assistance with the hiring process or have questions about a job posting, please contact Human Resources at 501-570-8021.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
Department:
Center for Information Technology Cybersecurity
Department's Website:
www.cji.edu and www.cji.edu/cji-programs/cybersecurity-defense-initiative/
Summary of Job Duties:
The Program Assistant assists in the implementation of programs, projects, education, training, and administrative tasks associated with project activities of the Cybersecurity Defense Initiative by providing general office support assistance in the management of course offerings, records, student enrollment, instructor contracts, and course material.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:
Bachelor’s degree or equivalent combination of education and experience. Knowledge of the criminal justice or education field through education and/or experience. 2-3 years of related experience. Workday experience is preferred.
Additional Information:
Essential Duties and Responsibilities
Course Facilitation and Management (25%)
a. Ensures that all paperwork and travel arrangements for staff and instructor’s travel are completed, signed, and processed in a timely manner.
b. Creates and maintains an electronic file on the network drive for each staff member and instructor traveling for a course delivery or other CDI/NCPC/CJI Business.
c. As assigned, prepares and distributes course flyers and/or announcements, invitation letters, and class rosters. Maintains spreadsheets and other documents necessary for class management.
d. As needed and assigned, provide course materials in an electronic format to instructors.
e. Creates and maintains electronic training files for all the courses delivered through CDI.
f. Creates and maintains files for each CDI course with the current version of course materials displayed in a folder titled “Current Version” and all previous versions placed into a folder titled “Archives”.
g. Tracks and maintains a spreadsheet of all incoming CDI course registrations and replies to the course registrations with a confirmation email.
h. Prepare travel folders for each course delivery that include hotel, airfare, and rental vehicle information for all travelers; a list of all registrations; a sign-in sheet for each day; prepare a name tent for each student; and any other information that might be pertinent to that travel.
i. Communicates with potential course participants as needed during the course registration process and provides information to registrants as requested.
j. As assigned by supervisor, reviews newly developed course materials or updated course materials for typographical/grammatical errors, and reports findings to the Program Manager.
k. Reviews pre- and post-class forms to ensure accuracy and completeness.
Data Management (20%)
a. Compiles evaluation results by summarizing data, preparing a PDF document, and submitting the evaluation report to the Program Manager within 7 days after the conclusion of a course delivery.
b. Enter registration/evaluation information in the CJI database (Genius) as soon as possible after the registration is received. Enter data in the FEMA Reporting and Evaluation System (RES) as assigned.
c. Files documents, memos, and other correspondence, and compiles and maintains office administrative information and records.
Program Assistance (15%)
a. Assists the Program Coordinator as assigned in the course scheduling process by contacting instructors about availability for delivery of NCPC/CDI courses and contacting off-site locations regarding their availability for hosting courses.
b. Assists the CDI Program Manager and Coordinator in coordinating all CDI programs and grant projects as assigned.
c. Assist the Program Manager and Coordinator as assigned with the preparation and submission of CDI/NCPC course materials and other documents that are required to be processed and submitted through the NTED Course Registration and Evaluation System (RES).
d. Attend state or National Conferences as assigned as a representative of the CDI or the NCPC.
e. Perform outreach activities to designated areas as assigned by the Program Manager or Coordinator.
Logistical Support (15%)
a. Provides logistical support as assigned for program activities to ensure the effective delivery of training under the program.
b. Prepare travel documents for all staff including the Cybersecurity Program Manager, Technical Specialists, and instructors; complete travel arrangements to include booking flights, hotel rooms, and rental vehicles.
c. Assist with logistics including packaging the mobile computer training labs and the materials (notepads, pens, etc.) needed for shipping to each training site/meeting; using an online Fed-Ex account, prepare shipping labels and schedule shipments to and from training sites/meetings.
Administrative Support (25%)
a. Prepares various reports, letters, forms, and paperwork as assigned; files documentation, memos, and other correspondence per CJI policies and procedures; operates standard office equipment; proofreads informational material for supervisor.
b. Prepare reports as assigned by the Program Manager or Coordinator.
c. Inventory, Order, and monitor supplies and initiate purchase requisitions to replenish supplies as needed.
d. Provides other assistance as needed to CDI grant programs as assigned by the Program Manager or Coordinator.
Salary Information:
To mid $40,000s depending upon education and experience.
Required Documents to Apply:
Cover Letter/Letter of Application, List of five Professional References (name, email, business title), Resume
Optional Documents:
Proof of Veteran Status
Special Instructions to Applicants:
Professional references must include a current and/or former supervisor.
Recruitment Contact Information:
Carol Waddle
Associate Director
501-570-8021
[email protected]
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check
The Criminal Justice Institute is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, a Motor Vehicle Registry (MVR) check is required. Required checks are identified in the position listing. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting
Frequent Physical Activity:
Standing, Talking, Walking
Occasional Physical Activity:
Driving
Benefits Eligible:
Yes