Curriculum Administrative Support Coordinator

Job Summary:

The University of Colorado Anschutz Medical Campus is seeking applications for a Curriculum Administrative Support Coordinator. This full-time, University Staff (non-classified) position, housed in the School of Medicine’s Office of Undergraduate Medical Education is responsible for supporting the day-to-day administrative operations of the medical student curriculum. This includes provide on-campus support of daily curriculum sessions, remote support of online learning, and planning support for functions like student scheduling and course material uploads. Additionally, this position will serve as a liaison with a wide array of staff, faculty, and community partners to establish and maintain effective working relationships across the curriculum team. The successful candidate will possess excellent communication and organizational skills as well as the ability to successfully manage multiple self-directed projects, which may, at times, have competing priorities. 

Key Responsibilities:

• Build strong relationships in the Undergraduate Medical Education program with staff peers, and leadership to support the success of the Medical Curriculum.
• Participate in course planning, development, and coordination for curriculum groups including attending planning sessions, recording actionable meeting minutes, and collecting of material resources to be stored in centralized repositories.
• Schedule activities for curriculum content to student schedules and ensure information about each session is available to students in a timely and consistent manner.
• Utilize University of Colorado room reservation portal to coordinate the scheduling of rooms and event spaces for on-campus curriculum events.
• Actively manage facilitator groups for various curriculum sessions. This includes regular session facilitators as well as a pool of substitute facilitators. 
• Provides day or support for various curriculum sessions across the legacy, hybrid, and reformed curriculum.
  • Aids in the student learning experience by disseminating course materials and resources, capturing of student attendance, and session recordings, and facilitating technical solutions for curriculum events (i.e. Zoom support, AV, technical, etc.)
• Manages central email curriculum inboxes, addressing inquiries and routing requests as required with an emphasis on timely, high-quality service.
• Collaborates with other curriculum content coordinators and faculty to ensure cohesiveness across the student curriculum experience. 

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Undergraduate Medical Education (UME), housed within the School of Medicine’s Office of Medical Education, encompasses medical students first four years of Medical School. UME underwent a curriculum reform and the new curriculum called “Trek” launched July 2021 with the arrival of our first graduating class of 2025. The update of our curriculum is a process that has engaged close to 600 faculty, staff, and students and has been developed through an ongoing process since October 2017. As such, this is an exciting time to join UME and continue to support student success, with the goal to educate physicians who are curious, life-long learners with the commitment to serve the profession, our patients and society. 

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

Intermediate Professional - 

• A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• At minimum one year of experience providing high-level administrative support in an academic environment.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Preferred Qualifications:

• 1-2 years of experience working at a higher education institution.
• Prior experience working in an academic medical environment.
• Prior experience adhering to and communicating about policies and procedures.
• Familiarity with curriculum management and coordination. 

Knowledge, Skills, and Abilities:

• Proficiency with Microsoft Office software, especially Outlook and Excel.
• Knowledge of learning management systems (i.e. Blackboard, Canvas). 
• Ability to align multiple, competing demands with established priorities, and enjoy the challenges of change.
• Displays analytical and critical thinking skills to assist in resolving complex problems.
• Effective and timely communications, with expectations of responses within two business days of email receipt.
• Exemplary organization skills with an ability to work with little supervision independently and as a member of a team. 
• Excellent attention to detail with an emphasis on personal accountability. 
• Strong customer service disposition; able to effectively de-escalate frustrated or upset stakeholders. 
• Must be a quick learner who is able to grasp new concepts and then successfully implement them into core tasks. 
• Ability to independently research potential solutions, build consensus on approach and implement. 

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jen Smith, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 8, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $47,661 – $60,625.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .