CSU Spur School Programs Coordinator

Updated: about 2 months ago
Location: Denver, COLORADO
Deadline: 10 Oct 2022

Posting Details
Posting Detail Information

Working Title CSU Spur School Programs Coordinator
Position Location Denver, CO
Is this position eligible for hybrid or remote work? No
Research Professional Position No
Posting Number 202201477AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib I
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $50,000 - $60,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 10/10/2022
Description of Work Unit
The Colorado State University (CSU) System, along with its partners, will stand up three buildings focused on water, food and agriculture, animal health, and sustainability at the new Spur campus at the National Western Center (NWC). Within the Spur buildings, CSU will conduct research and convene experts from around the globe; students of all ages will engage with science and have opportunities for exploratory learning, transforming their thinking about food, water, and health, and the careers available in these fields; and partners will join in programming the space and bring evolving content to the year-round campus. The CSU System is made up of CSU in Fort Collins, CSU Pueblo, CSU Global, and initiatives like Spur.
Position Summary
CSU Spur is seeking a motivated and enthusiastic individual to join the Education Team as the School Programs Coordinator. This individual will be part of a team designing programs that inspire life-long learners to tackle global problems around food, water, and health, and will play a key role in the future of educational offerings at a brand-new state-of-the art campus.
The School Programs Coordinator will support the CSU Spur vision and Education Team by coordinating the daily programmatic logistics necessary for successful educational experiences at Spur for PreK-12 audiences, and community partners. This position will be responsible for helping develop, plan, and schedule field trip and group visits to the campus. The School Programs Coordinator will also help develop systems and procedures to support programming on site including registration systems, tracking procedures, communication collateral and evaluation criteria. The School Programs Coordinator will also help train and mentor staff and volunteers on CSU Spur educational programs and support developing programs for PreK-12 audiences. This position will also support program development, training, delivery, and promotion.
This role will include some evenings, weekends, and some travel.
Required Job Qualifications
  • Bachelor’s degree from an accredited institution, or equivalent work experience in office administration, group reservations, event logistics coordination, education, or a related field.
  • 2 years of demonstrated experience coordinating nonformal educational programs, including working with educators to design field trip experiences, and working with various stakeholders for program and space prioritization.
  • Proficient in Microsoft Office (Outlook, Word, Excel).

Preferred Job Qualifications
  • 3+ years of experience coordinating nonformal educational programs, including working with educators to design field trip experiences, and working with various stakeholders for program and space prioritization.
  • Ability to communicate with program constituents in both Spanish and English.
  • Demonstrated experience delivering exceptional customer service to internal and external customers while managing multiple priorities.
  • Demonstrated experience leading educational programs for various audiences.
  • Demonstrated experience using organizational skills and multi-tasking abilities in order to provide coordination and support for simultaneous events and groups.
  • Demonstrated knowledge of, and relevant ability with, culturally diverse communities in urban and rural settings.
  • Ability to establish relationships through interpersonal skills and collaboration with program stakeholders (i.e., educators/teachers, volunteers, CSU Spur staff, etc.) to ensure the best visitor experience.
  • Ability to work independently and take initiative by utilizing critical thinking and problem-solving skills to identify solutions for customer or program challenges.
  • Ability to use exceptional verbal and written communication skills to prepare professional correspondence and present or explain information related to educational programs.
  • Ability to maintain flexibility and composure to adjust, resolve, and overcome event and program challenges.
  • Familiarity with CSU System’s colleges and programs.

Diversity Statement
•Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Programs Coordination
  • Coordinate school field trip and group reservation process, including managing scheduling and booking programs.
  • Coordinate and implement communications with school field trip and group reservations.
  • Manage, maintain, and troubleshoot classroom space reservations throughout the three CSU Spur buildings.
  • Track and report program bookings.
  • Distribute and report program and participant evaluations.
  • Assist Education Director and Manager in budget tracking and purchasing.
  • Assist Education Director and Manager in developing tools to track and evaluate educational programs and offerings.
  • Maintain evaluation tracking tools and systems.
  • Maintain professional contractor recordkeeping, including processing and submitting invoices and payment.
  • Support partnerships and program planning through meeting scheduling, notetaking, task assignment, and follow-up.
  • Support DEIJ and inclusive practices in program creation and on-site coordination.

Percentage Of Time 50
Job Duty Category Program Implementation Support
  • Lead educational programs for multigenerational audiences, PreK-12 school groups, educators, and events.
  • Support program development and creation.
  • Work with the Education Manager to organize and manage daily field trip and group visit check-in.
  • Support visitor engagement and customer service on site.
  • Supply and maintain program literature and resources at all three CSU Spur buildings.
  • Maintain program supplies and equipment.
  • Support classroom/area set-up and breakdown for daily offerings.

Percentage Of Time 40
Job Duty Category Education Team Support
  • Attend and contribute to team meetings.
  • Support the search process for new CSU Spur Education Team staff and volunteers.
  • Organize informational packets and materials for group visits and public presentations.
  • Represent CSU Spur’s Education Team at promotional events, as needed.

Percentage Of Time 5
Job Duty Category CSU System Communication
  • Support education program messaging internally throughout CSU and externally.   
  • Support CSU Spur and CSU program and event messaging and promotion.  
  • Maintain and support the growth of relationships throughout the CSU System and with external stakeholders.  

Percentage Of Time 5

Application Details

Special Instructions to Applicants
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Adrienne Sedlak; adrienne.sedlak@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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