Creative Production Coordinator

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Outreach and Online Education (OOE) creative services team is looking for an experienced production coordinator to manage the planning scheduling, resourcing, and delivery of small- and large-scale creative projects.
 

Reporting to creative services director, the production coordinator will help ensure that project staffing, goals, timelines, deliverables, and workflows are clearly established and communicated, then kept on schedule.
 

The successful candidates should have experience collaborating with designers, writers, editors, strategists, project managers, internal/external clients on a wide variety of marketing campaigns and collateral. In addition, they will possess excellent verbal and written communication and diplomacy skills, pay close attention to detail, and be adept at working independently and in a multi-team collaborative environment. Demonstrate proficiency using Microsoft Office 365 and robust project management software like Adobe Workfront or a similar platform is essential.  
 

Responsibilities include: 

• Receiving and organizing input and strategy for creative project requests

• Proactively identifying omissions or potential obstacles in project requests as well as projects in progress

• Creating project schedules and assigning work to the creative staff (team)

• Working with creative director and other marketing leaders to prioritize work requests

• Monitoring and reporting creative -team workloads

• Monitoring the status of all active projects

• Routing proofs to stakeholders

• Identify potential scope creep and elevate to creative director

• Consulting with key stakeholders to help meet goals, strategies, and expectations

• Collaborating with Workfront administrators to adjust and maintain project request forms and schedule templates

• Provide quality control for input and output at each step of the process

• Maintaining project records 

Typically requires an associate degree or an equivalent combination of education and experience. While not central to the position, skills in email marketing coordination and print purchasing would be beneficial. 

Penn State World Campus and Penn State Outreach and Marketing Technology and Operations is working to establish a culture that embraces individual identities, fosters a culture of inclusion, and promotes equity through curricula, values, standards, ideals, policies, and practices. The ideal candidate for this position will share our commitment to advancing these goals. 

This position has the potential to be performed fully remote, or as a hybrid of remote and on-site work at the University Park campus. Questions related to flexible work should be directed to the hiring manager during the interview process. 

The pay range for this position, including all possible grades is:

$61,800.00 - $89,600.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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