Core Funds Specialist - 129236

UCSD Layoff from Career Appointment: Apply by 4/12/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 4/24/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

DEPARTMENT OVERVIEW:

The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.

CSE has approximately 75+ faculty FTE, 20+ professional researchers, 50+ staff in career/casual titles, 300+ tutors, and 175+ TAs. There are over 1,900 undergraduate students enrolled in 3 majors, with annual enrollments of 25,000+. The department has a graduate education program with over 1,000 students (~350 PhD students and over 900 Master's students).

POSITION OVERVIEW:

Under the general supervision of the Financial Manager, the incumbent administers the CSE Department’s core funds and other budgets in excess of $35 million (e.g., faculty start up, equipment matching, online education, IP royalties, summer session, concurrent enrollment, MAS programs, course materials fees, Regents and UCSD Foundation Gift Funds, recharge, etc.).

The Core Funds Specialist independently provides projections, forecasts expenses, reviews and reconciles ledger expenditures, analyzes data and problem-solves for accounts. Determines use of appropriate methods to correct discrepancies, including the initiation of cost transfers, encumbrance adjustments, budget adjustment journals, transfers of funds, and UCPath financial transactions. Maintains accurate information and prepares monthly financial statements for the department's operating units.

The incumbent collaborates with department fund managers on the management of the funds for 70+ faculty related to their startup, equipment match, faculty allocation accounts, and other awards. Assists Financial Manager with monthly financial statements for overall department, closing accounts, and fiscal closing activities. Oversees the department's PCard Administration and serves as Department Security Administrator (DSA). Participates in short and long range department fiscal forecasting/planning. Serves as a liaison with General Accounting, Travel & Entertainment, IPPS, Procurement and Contracts, and other central campus units. Oversees annual inventory update.

~ This position is eligible for a hybrid work arrangement.

~ Cover letter required for a complete application.

• Working knowledge of finance policies, practices, and systems.

• Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and in reconciling discrepancies.

• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.

• Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Excellent written communication skills to correspond with all levels of administration using correct rules of grammar, punctuation, and spelling. Excellent verbal communication skills, with the ability to communicate and interact effectively with faculty, staff, graduate students, visitors and the general public using diplomacy, tact and flexibility in a variety of circumstances.

• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high-volume environment.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Ability to function as a member of a team. Ability to establish and maintain cooperative working relationships with staff, faculty, and students, and to work effectively as part of a team.

• Ability to adapt to changing priorities. Ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines. Ability to work in a fast-paced environment where information must be assembled quickly, with competing and conflicting deadlines.

• Ability to analyze and prepare budgets, to identify spending patterns, and to project future expenditures to include projecting salary, benefits, and indirect costs with knowledge of payroll and personnel regulations impacting such costs.

• Ability to interpret and apply University policies and procedures regarding purchasing, returned goods, travel, disbursements, inventory, audits, and contracts and grants administration.

• Demonstrated problem solving ability, using creative techniques to analyze problems and identify solutions.

• Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions, and make recommendations

• Demonstrated experience in principles and practices of fund accounting, cost analysis, and audit procedures.

• Ability to work independently, exercising initiative, proper judgment and follow through on assignments with minimal direction.

• Ability to understand and interpret, without guidance or supervision, complex general policy guidelines making independent decisions and initiating action.

• Demonstrated skill in using personal computers and a wide variety of software packages for presentations, written communication, data processing and electronic communication (e.g. MS Word, Excel, Access, internet searches, Google Apps, etc.).

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Overtime and/or occasional evenings/weekends may be required.

• Cover letter required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $61,800 - $108,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.60 - $51.72

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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