Coordinator, Student Engagement

Updated: 26 days ago
Location: Wellesley, MASSACHUSETTS
Job Type: FullTime

The Coordinator, Student Engagement contributes to the student engagement portfolio, which supports students as they engage in learning outside of classroom, make meaning of their collegiate experience, and develop pride and affinity for Babson College. Specifically responsible for supporting the oversight, and leadership development of student clubs and organizations; providing training and support for club and organization advisors; serving as the primary owner of CampusGroups software; and providing support to campus-wide programming initiatives.
Helping students make meaning of their Babson experience. We do this by:
• Developing the whole person and reflecting a process of “discovery”
• Building resiliency and ability to overcome difficulty or shortcoming
• Emphasizing diversity, inclusion, belonging and global perspective
• Fostering good judgment and decision-making
• Designing a fun and transformative experience
Our team values respect, collaboration, transparency, and hard-work. We recognize that we rely on trusting relationships to solve complex problems and achieve the greatest outcomes. We prioritize not only the growth and development of our student community, but also of our team members. We strive to create an inclusive environment where individuals can be their complete and authentic selves. We support each other in defining and accomplishing personal work/life balance. We infuse fun into our work whenever and wherever possible.


Oversee the operational aspects of clubs and organizations, including but not limited to: managing and updating the Club and Organization manual and policies; coordinating and executing monthly club and organizational President’s meetings; coordinating and implementing campus-wide programming/event planning; providing budget support for individual student organization budgets (e.g., alumni gift donations to ensure appropriate spending and access to the funds); managing contracting and risk management waivers for club and org programming both on and off campus; independently designing and delivering training for Student Life Staff Advisors and conducting assessment and audits of the club/org, student leader, and student experiences.

Independently oversee administration of CampusGroups, the EMS technology system related to student reservations, including monitoring usage and making recommendations based on research gathered; conducting training sessions; and working with campus partners on implementing and trouble shooting.

Assist the Associate Director with the management of the Senior Class Committee including the committee selection process, weekly meetings, senior auction, and fundraising and programmatic efforts.

Manage the design, implementation, and assessment of the First Year/Senior Retreat; recruit and train Senior facilitators; and develop the program content in partnership with campus partners and student facilitators.

Plan and facilitate major departmental events such as the Late Night Breakfast(s). Responsible for program design, marketing and communication, vendor contracts, and other event logistics, which have a significant impact on the reach and depth of student programming.

Chair committee of campus partners supporting the interests of the 100+ clubs/organizations on campus, including BabsonArts, Multicultural and Identity Programs, Club Sports, Religious and Spiritual Life, and Fraternity and Sorority Life; responsibilities include but are not limited to annual calendar planning, training on Student Engagement policies and best practice for student organizations, current programming challenges and trends, and support of club/organization development initiatives.

Manage College fleet vehicle program, including but not limited to reservation system and request approval, vehicle maintenance in partnership with Facilities and Public Safety, and student accountability; support the Driver and Vehicle Use Policy through regular review, also serving on the committee.

Collaborate with Athletics on the management of club sports.

Assist with the department’s physical and digital marketing efforts including office events, initiatives, and amplifying club/org programs.

Support special interest and living learning communities, which includes advising, evaluating, and ensuring integrity in these specialty communities; and identifying new and relevant opportunities for the College to better meet the needs of students, while focusing on student success, affinity, and satisfaction.

Serve as an investigator as needed (typically a few times each academic year) for and club or organization policy violations, which includes gathering initial information and working with community standards and the hearing officers.

Actively support departmental programs and initiatives including but not limited to: new student orientation, club and organization training, theme week programming (such as Spirit Week), and large-scale department supported events; lead one other departmental project or program as determined annually.

Maintain collaborative partnerships with campus colleagues in areas, including but not limited to: Residence Life, Facilities, Public Safety, Wellness and Prevention Services, ITSD, Facilities, and Campus and Community Events when organizing campus-wide events.

Serve on divisional and campus wide committees, including but not limited to Driver Certification Committee and the Campus and Community Events weekly event management meetings.

Advise and counsel students on personal, academic, and community matters.  Make referrals as needed.

Assume additional responsibilities as required.




Bachelor’s degree

At least 1-3 years of relevant experience (graduate assistantship experience is considered)

Must have knowledge of student group advisement and organizational development; student and staff training development; student leadership program development; and student development theory.

Must have a demonstrated commitment to working with a diverse and inclusive student body, faculty, staff, and other constituents.

Must have experience with project and program management and evaluation skills.

Demonstrated strengths in public speaking and presenting; and excellent interpersonal and written communication skills.

Ability to establish and maintain collaborative relationships with faculty, administration, staff, parents and alumni. Special emphasis in the following areas: Public Safety, Facilities, Student Financial Services, Student Advising and Success, Budgets and Accounts Payable, Campus and Community Events and Alumni Engagement and Annual Giving.

Ability to embrace ideas and changes created by all community members

Requires competency on issues of diversity, equity, inclusion, and access (DEIA), and the ability to serve the unique needs of a diverse student population.

Ability to envision and propose new methods to perform tasks that support ET&A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.

Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.

Must have strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).


This is a 12 month, full-time position which requires regular late evening and/or weekend work.


Experience with CampusGroups, or similar software is a plus

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