Coordinator, Office of Principal Gifts

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Position Summary:

Florida Atlantic University is seeking an Coordinator, Office of Principle Gifts – Boca Raton, FL.

Summary of Responsibilities include:

• Serves as primary point of contact for staff working with the Office of Principal Gifts and Foundation Relations and assists in the building of internal relationships through consistently satisfactory frontline contact.
• Maintains records and documents and ensures that they are organized and accessible.
• Helps to manage the busy schedules of the team to achieve maximum efficiency and impact. Assists with managing projects, tasks, and workflow.
• Drafts briefings, correspondence, meeting agendas, and memos. Manages correspondence, memos, reports, and prospect briefings using the CRM database (Raiser’s Edge). Coordinates internet research, data gathering, and general information in collaboration with Prospect Research colleagues.
• Makes travel arrangements including booking travel and accommodations; manages trip itineraries including scheduling appointments, confirming locations, and troubleshooting during travel days as needed. 
• Prepares expense reports and ensures that all trip follow-up is completed, including preparing debriefs and making database updates.
• Schedules meetings and appointments, and updates team on all schedule changes.  Anticipates and resolves scheduling conflicts and proactively reviews calendar to ensure key deadlines can be met by team members.
• Maintains electronic files on principal gift prospects and projects. 
• Collaborates with colleagues to plan and execute prospect events, assemble, and prepare event materials, send out and track invitations, send out reminders, and plan menu and event timeline. Maintain various tracking reports to ensure accurate and up-to-date information on prospects and event attendance.
• Participates in processing complex, high-level gifts through the proper channels. Informs team of completed gifts and communicates with colleagues to ensure accurate stewardship.
• Cultivates favorable relationships with campus partners to help accomplish the goals of principal gift fundraising.

• Additional job-related duties as assigned.

The ideal candidate will be highly organized, detailed-oriented and have the ability to work competently and efficiently in a fast-moving, multi-task environment; have strong written and oral communication skills; have the ability to accurately proofread and edit correspondence; possess strong interpersonal skills, excellent phone manner and personal presentation; have the ability to work under pressure, understand and follow policies and procedures, and accommodate change; have the ability to work independently as well as collaboratively on a team; be excited about working in a fast-paced environment, with congenial colleagues, in a division on a strong upward trajectory, and inspired by the opportunity to improve the lives of others.

FAU Benefits and Perks 

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 
• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service  
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php  
• Sick Leave Pool Program 
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf   

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php  

Explore Living in Palm Beach County 

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments   

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications:
1-2 years related office experience.
Knowledge of Microsoft Office software.
Ability to occasionally work occasional evening and weekend hours.

Salary:

$50,000 per year.
Full-time, Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Institutional Advancement: Advancement Affairs

Location:

Boca Raton

Work Days and Hours:

Monday-Friday - 8 a.m. - 5 p.m.

Application Deadline:

2024-04-17

Special Instructions to Applicant:

Eligible for flex scheduling at the discretion of the supervisor.
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711