Coordinator of Special Programs

University of Texas at Dallas, United States

Updated: 5 days ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S05530P
Position Title Coordinator of Special Programs
Functional Title Coordinator of Special Programs for MSE Strategic Centers and Institutes
Department Materials Science and Engineering
Salary Range $ 45,000 - $55,000 DOQ
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 03/13/2024
Posting Close Date
Open Until Filled Yes
Desired Start Date 04/01/2024
Job Summary
This position supports the strategic centers and institutes currently lead by MSE faculty and staff, including the BEACONS Center and the North Texas Semiconductor Institute. This dynamic position requires a highly organized and detail-oriented individual with strong administrative and project coordination skills. Will provide coordination of administrative and reporting activities in the day-to-day operation of an assigned program or project.
Minimum Education and Experience

- Bachelor’s degree in related field.
- A minimum of two years of experience providing support to programs or projects or an equivalent combination of education and experience.
Preferred Education and Experience
  • Bachelor’s degree and five years of office administration or project management experience including two years at a business coordinator level or an equivalent combination of education and experience.
  • Proficient in Microsoft Office Suite, PeopleSoft and eProcurement.
  • Demonstrated experience providing executive-level administrative support.
  • Demonstrated experience handling confidential and sensitive information in a professional environment.
  • Excellent organizational, communication, and multitasking skills.
  • Detail-oriented with the ability to work independently and collaboratively.
  • Experience with project and event management processes and higher education dynamics is a must.
Essential Duties and Responsibilities
• Serves as the primary contact and oversees day-to-day operations of the of the centers and institutes by planning and coordinating the daily administrative tasks and activities with MSE, school and University staff.
• Coordinate logistics and support events, conferences, workshops, and activities related to MSE Strategic Centers and Institutes.
• Assist in preparing agendas and materials for meetings and events.
• Administrative duties include managing domestic and international travel arrangements and all trip related logistics, and processing reimbursements for travel/business expenses.
• Manages procurement and reimbursements, including purchase requisition submission and associated paperwork, setting up payment works, and managing vendor communications.
• Requires attention to detail, accuracy, and the ability to meet strict deadlines.
• Must be able to prioritize information in a timely manner.
• Requires a thorough knowledge of university policies and procedures, initiative and the ability to make decisions relative to office operations and within delegated area of responsibility.
Performs other duties as assigned.
Physical Activities
Working Conditions
Additional Information
This is an on-campus position, no remote work is available.
This position requires normal work hours of Monday through Friday from 8:00 AM to 5:00 PM with occasional evening or weekend work during peak periods.
Special Instructions Summary
What should be included with the application:
  • Cover letter describing background and interests (PDF, < 1 page),
  • Curriculum Vitae (PDF),
  • List of at least 3 references with contact information
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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