Coordinator of Financial Work Programs - (Student Professional Service IV) - Student Financial Aid

Apply now Job no:535592
Work type:Staff
Location:San Francisco
Categories:Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Counselor (Non-instructional Faculty), Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title

Coordinator of Financial Aid Work Programs

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Student Financial Aid

Appointment Type

Temporary. The position will end on or before  June 30, 2026. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday; 8:00 AM - 5:00 PM

Anticipated Hiring Range

$6,399.00 Per Month ($76,076,000.00 Annually)

Salary is commensurate with experience.

Position Summary

Under the leadership of the Associate Director of Financial Aid and the Executive Director of the Institute for Civic and Community Engagement (ICCE), the Student Employment Program Coordinator works independently to administer and coordinate the LAEP program, College Corps Program, Federal Work Study, DREAM Service Incentive Grant Program and Campus Stipends. The coordinator is responsible for awarding students, coordinating financial aid, reconciling funds, and coordinating the program across multiple campus departments, included but not limited to, Financial Aid, Career Services, ICCE, Accounting, Payroll, Service-Learning, Campus Departments and Human Resources.

Position Information

#CaliforniansForAll College Corps Program

• Coordinates the #CaliforniansForAll College Corps (CC) Program in conjunction with ICCE
• Makes recommendations for student award amounts and determines student eligibility for program
• Main contact with the SF State College Corps program team and primary resource for policy research, analysis, interpretation, and the application of the CCC program provisions.
• Work with College Corps staff to develop specific financial aid information to potential and current College Corps students.
• Co-facilitate workshop/informational sessions to potential and current College Corps students.

LAEP Program

• Coordinates the Learning Aligned Employment Program (LAEP).
• Makes recommendations for student award amounts.
• Primary Resource for policy research, analysis, interpretation, and the application of the LAEP provisions.
• Main contact for the California Student Aid Commission and campus partners
• Creates and implements all procedures for LAEP.
• Establishes and maintains cooperative working relationships with students, administration, and campus departments.

Other Student Employment Programs

• Coordinates Student Employment award with other financial aid awards.
• Coordinates with Career Services, ICCE, Accounting, Payroll, Service-Learning, Campus Departments, Human Resources and other constituents to ensure that the student’s earnings do not go over award amount and awards are accurate.
• Tracks student earnings

Reporting

• Manages all reporting for the programs to CSAC (WebGrants), campus, CO, CA College Corps and other agencies
• Reconciles all student employment funds

Coordination with Campus Stakeholders

• Coordinates campus student employment website with campus stakeholders
• Develops all program materials with Career Services
oMarketing
o Employer Agreements

Other duties as assigned

Minimum Qualifications

Knowledge and Abilities: The following knowledge and abilities as well as those listed at lower levels in the Student Services Professional series are required for appointment to this classification.
Thorough knowledge of the policies, procedures, and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices, and activities of Student Services programs outside the program to which immediately assigned; general knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management; general knowledge of advanced statistical and research methods.

Ability to carry out very complex assignments without detailed instructions; advise students individually or in groups on varied and complex matters; determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature; reason logically and analyze and solve organizational and operating problems of one or several program areas; plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations; analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view.

Possession of these knowledge and abilities is typically demonstrated through the Experience requirements below.

Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems.

A master’s degree in Counseling, Clinical Psychology, Social Work, or a job related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance, or a job related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling.

Education: Equivalent to graduation from a four-year college or university in a related field.

Preferred Qualifications

• Experience in higher education setting.
• Experience providing excellent customer service.
• Experience assisting and advocating for students and parents, helping them navigate through the Financial Aid processes.
• Demonstrated experience working in student services.
• Excellent writing, oral communication, interviewing, and counseling skills.
• Detail oriented.
• Ability to learn and interpret regulations and policies.
• Ability to work in highly automated environment.
• Experience with federal loan and grant programs.
• Familiarity with Oracle Campus Solutions (CS), United States Department of Education electronic access: National Student Loan Data System (NSLDS) and Common Origination & Disbursement System (COD) websites.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Environmental/Physical/Special

• Repetitive wrist/finger motions with use of a computer. Computer usage for extended periods of time.
• Sustained computer use.
• Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events during work hours.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised:January 26, 2024 (9:00 AM) Pacific Standard Time
Applications close:Open Until Filled