Coordinator of Architecture Student Services and Advising

Updated: 7 months ago
Location: Lawrence, KANSAS
Deadline: The position may have been removed or expired!


Architecture Design

Position Overview

The Coordinator of Architecture Student Services and Advising supports Undergraduate Architecture and Interior Architecture students as well as Graduate Architecture Programs and is responsible for all enrollment and academic services for all Architecture students (approximately 550) and all Interior Architecture students (approximately 110). This includes services that range from orientation and advising to academic status determinations and degree checks and approvals. In addition, the Coordinator collects statistics, compiles data and prepares reports that describe critical characteristics (attrition, retention, time-to-degree, etc.) of the graduate and undergraduate student body. The Coordinator reports to the Chair of Architecture.

Job Description

Architecture and Interior Architecture Student Academic Services – 85%

  • Orientation. The Coordinator organizes and oversees orientation programs and events for new and transfer, undergraduate and graduate, Architecture and Interior Architecture students and serves as Architecture’s liaison with the Office of New Student Orientation.
  • Enrollment. The Coordinator is responsible for the enrollment of all new, transfer and readmitted undergraduate and graduate Architecture and Interior Architecture students. This includes the creation and management of all new advising files as well as the preparation of lists of suggested course selections for students enrolling during the Orientation session. The Coordinators is the principal advisor for incoming students and is the Architecture liaison with the Enrollment Center and the Office of Graduate Studies.
  • Academic Services. The Coordinator is responsible for providing academic services for all students in undergraduate and graduate Architecture and Interior Architecture programs. These services include the following duties.
    • Academic Advising. The Coordinator prepares and maintains academic and advising files for all students; compiles all advising materials and makes advising assignments prior to the advising-enrollment period; maintains a complete knowledge of current major requirements and removes advising holds for students who have completed advising requirements; provides on-site advising for current change-of-school, transfer and new students as well as retention-based advising for students on academic probation; and oversees Assessment of Advising in Architecture and interior Architecture degree programs.
    • Academic Records. The Coordinator manages all official records of students in Architecture and Interior Architecture degree programs; updates student degree plans to maintain accuracy; and advises students on any requests and petitions for waivers of degree requirements.
    • Add-Drop Approvals. The Coordinator advises students on submitting Add-Drop and Withdrawal forms by explaining the process and applying the Dean’s Stamp, as needed.
    • Degree Checks. The Coordinator certifies completion of Architecture and Interior Architecture degree requirements with the Registrar’s Office and the Office of Graduate Studies and identifies honor graduates.
    • NCAA Certification. The Coordinator provides NCAA Certification for students.

Departmental Academic Support Services – 10%
  • Programming for Degrees. The Coordinator provides programming and updates for Architecture and Interior Architecture degrees.
  • Statistical Reports on Enrollment and Student Characteristics. The Coordinator prepares statistical reports on various aspects of Architecture and Interior Architecture student affairs covering enrollment headcount, credit hour production, honor roll, probation and dismissal counts, studio enrollments, grade distribution, and other information.
  • Academic Probation, Dismissal, Petitions. The Coordinator processes all materials related to academic probation, dismissal and petitions filed by Architecture and Interior Architecture students. This involves reviewing student academic records and notifying students of their proper academic status concerning dismissal, academic honors, and probation. The Coordinator explains the requirements for removing probation or gaining readmission into the degree program. The Coordinator processes all Academic Warnings and Credit/No Credit slips for students.
  • Grade Appeals and Student Issues. The Coordinator assists the Chair in processing grade appeals and other student requests. In addition, the Coordinator assists students in need of various support services offered by KU Student Affairs and International Student Services offices with the appropriate contact information.
  • Class and Classroom Scheduling. The Coordinator assists the Chair in course scheduling and setting class sizes. The Coordinator schedules all Architecture, Interior Architecture and Design classes in School classrooms and obtains University approval for any rooms needed outside the School.

Other Responsibilities – 5%

  • Reports. The Coordinator produces information required in regular and periodic reports including Academic Program Reviews, Accreditation Reports, and other reports related to recruitment, retention, advising and student services.
  • Scholarship Applicant Information. The Coordinator provides information required by the School Scholarship Committee in considering applicants for scholarship awards and nominations.
  • Information. The Coordinator provides information upon request for School and departmental publications, communications and other reports and materials as well as information that is required for updates on the School’s website.
  • Other Duties. The Coordinator performs other duties in support of the mission of the School of Architecture and Design.

Required Qualifications

  • Bachelor’s Degree with one year of relevant experience or Master’s Degree

  • Preferred Qualifications

  • Experience with KU’s Academic Advising procedures, Student Academic Services, and Enrollment Management Systems
  • Knowledge of KU’s Architecture degree programs

  • Contact Information to Applicants

    Amy Hardman

    Additional Candidate Instruction

    A complete application includes: a cover letter, cv, and contact information for three professional references.  Only complete applications submitted online will be considered.

    Application review begins November 2, 2020.

    Advertised Salary Range

    commensurate with experience

    Application Review Begins


    Anticipated Start Date


    Primary Campus

    University of Kansas - Lawrence

    FLSA Status


    Employee Class

    U-Unclassified Professional Staff

    Work Schedule

    Monday - Friday - 8:00 - 5:00

    Job Family


    Work Location Assignment



    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, genetic information and retaliation in the University's programs and activities. Access to information regarding equal opportunity and diversity worksite posters is available at or you may contact 785-864-4946 or for alternate access options.  Any  inquiries regarding the non-discrimination policies should be directed to: Executive Director of the Office of Institutional Opportunity and Access,, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY

    View or Apply

    Similar Positions