Coordinator of Alumni Relations, Student and Young Alumni Programming

• Serve as advisor to the JMUAA Student Committee (JMUAASC). Specifically providing oversight and guidance to the committee on how to recruit new members, steward current members and spread awareness of the JMUAASC on campus.
• Attend JMUAASC meetings as needed and meet with student members of the exec team on a weekly basis.
• Develop a comprehensive annual event and communications calendar focused on student and young alumni engagement and aimed at educating students about the importance of philanthropy.
• Taken the lead on planning and implementing student Madison Traditions events, including the annual first-year fight song t-shirt giveaway, senior candle lighting, 50 Days Till Graduation and other graduate transition events, and events that focus on student philanthropy
• Build relationships and sustainable partnerships with departments across campus focused on student involvement (Academic and Student Affairs, Career Center, etc.)
• Provide support for events, including creating registration pages, building emails, managing list requests, creating nametags and other event collateral, etc.
• Collaborate with other program areas in the Office of Alumni Relations to create meaningful experiences, with a special focus on students and fostering a life-long relationship between Dukes and their alma mater.
• Utilize the event toolkit to help streamline event requests and manage partner expectations. Become familiar with the office’s current Standard Operating Procedures (SOP’s) for event requests and help develop new SOP’s as need.
• Work closely with the Assistant Director of Events and Operations for signature and premiere events.
• Support the maintenance of the master calendar or events and communications for the office.
• Contribute to the maintenance of event information in Anthology (formerly iModules) and Advance to create reports and ensure events are properly tracked. Provide registration updates as requested.
• Participate cooperatively in the university’s constituent management and tracking system.
• Work closely with the departmental fiscal technician to become familiar with university protocol and ensure protocol is followed when setting up contracts and vendor payments. 
• Provide regular statistical reports on the status of program areas.
• Maintain ongoing knowledge of campaign and engagement best practices.
• Maintain ongoing knowledge of student development, communication and engagement best practices.
• Attend department, unit and division meetings and events as requested.
• Represent Alumni Relations and the JMU Alumni Association at university, community and professional functions, as requested.

• Bachelor’s degree in event planning, non-profit management or related field and/or comparable work experience.
• Ability to work as a team member in a high-energy and progressive along with proven skills of flexibility and adaptability to change.
• Possess excellent organizational, written, and interpersonal communication skills
• Approachable, able to manage multiple tasks and meet deadlines.
• Ability to initiate projects and work independently
• Demonstrated ability to successfully manage multiple projects simultaneously and execute small and large events.
• Computer proficiency – at minimum Microsoft Office
• Flexible work schedule with some weekend travel and evening hours required.

• Knowledge of best practice related to student development models and/or fundraising and philanthropy experience.
• Experience using project management systems such as Basecamp and/or Slack
• Ability to carry 50 pounds
• License to operate a motor vehicle

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or [email protected] . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.