Coordinator of Administrative Services - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Administrative Services to join our team of professionals.

Duties include:

• Collaborates and assists leadership team in the development and implementation of comprehensive admissions process for Herbert Wertheim College of Medicine (HWCOM); provides support in the implementation of the admissions and recruitment strategic plan for HWCOM.
• Coordinates Admissions Committee meeting logistics, including, but not limited to, space allocation, technical support, scheduling, catering, and parking.
• Coordinates Interview Day logistics, including but not limited to, technical support, confirmation e-mails, applicant check-in, and general inquiries from interviewees. Schedules interviewees, interviewers and follows-up as necessary.
• Assists and the creation of an admission record for accepted students which include pre-matriculation documents housed in Office of Student Affairs (OSA).
• Represents HWCOM at pre-medical student recruitment and outreach events for various pipeline programs. Drives to and from the events, as needed, within the work schedule, including evenings and weekends.
• Assists in the development of policies and procedures to ensure the effective functioning of the admissions and interview process. Contributes to the evaluation of current admissions and recruitment processes.
• Serves as liaison between university administrators, students, parents, faculty, staff, and others, regarding admissions activities
• Assists in the evaluation of academic credentials and other documents related to medical school admissions as it relates to admissibility compliance with Liaison Committee of Medical Education (LCME) and the FIU HWCOM's requirements for medical school admissions.
• Ensures compliance with policies, recommendations, rules, and regulations made by College, University, State, the Association of American Medical Colleges (AAMC), the Liaison Committee for Medical Education (LCME), the Southern Association of Colleges and Schools (SACS), and other agencies and accrediting bodies.
• Counsels prospective applicants by engaging in phone calls, emails, and general admissions inquiries; responds to correspondence and inquiries pertaining to admissions; manages the general admissions email address.
• Coordinates and conducts tours of the HWCOM for prospective applicants and interested community groups.
• Conducts the preliminary file evaluation of the medical school applicants and makes recommendations
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Work experience in higher education preferred.

Administrative

$40,000-$42,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

Ability to work occasional evenings, weekends and at locations outside of the University

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.