Coordinator, NIUVT (National Institute of Undersea Vehicle Technology)

University of Rhode Island, United States

Updated: 1 day ago
Location: Kingston, PENNSYLVANIA
Deadline: ;

Posting Details
Position Information


Posting Number SF01710
Job Title Coordinator, NIUVT (National Institute of Undersea Vehicle Technology)
Position Number 109788
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level Grade Level: 9
Pay Grade Range Salary Range: $52,090 - $78,055
Status Calendar Year, Full-time, Limited

Department Information


Department Mech., Ind. & Sys. Engineering
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu )
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded Yes
Extension Contingency Notes
This is a full-time calendar year position, limited to 06/30/2024 with anticipated renewal.
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by February 19, 2024. Applications received after February 19, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.
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BASIC FUNCTION:
Responsible for coordinating the overall administration of a multi-institutional, multi-million-dollar National Institute of Undersea Vehicle Technology (NIUVT), funded by DoD. Manage business and fiscal operations at URI as directed by the Co-Director and the Associate Director of NIUVT, including the supervision of any clerical support staff. Serve as fiscal and administrative liaison to UConn, NUWC and EB, and all URI departments participating in the Institute. Develop protocols and systems to track all accounts and subcontracts. Organize meetings, workshops, and seminars. Coordinate the preparation of progress reports, grant renewals, and new grants.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate and oversee the fiscal administration of NIUVT, a multi-year, multimillion dollar, multi-institutional research network in Southern New England.
Serve as official liaison for NIUVT and assist in the informational technology events between URI and other NIUVT participants.
Coordinate and manage NIUVT sub-contracts in collaboration with the business office of COE and the Office of Sponsored Projects.
Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies.
Provide and interpret income and expense analysis for the NIUVT administrative budget and individual projects.
Prepare interim progress reports and supplemental grants and respond to reporting data calls as requested.
Coordinate and initiate the renewal and no cost extension process for the research projects.
Assist in all phases of proposal preparation and procurement activities.
Prepare correspondence to funding agencies as directed, both written documentation and verbal communication.
Develop protocols to monitor research grants and to predict future financial requirements.
Reconcile monthly financial statements using on-line Web-based financial reporting systems.
Assist in the preparation of scientific publications and technical reports.
OTHER DUTIES AND RESPONSIBILITIES:
Prepare and assist in all phases of domestic and foreign travel arrangements.
Organize and schedule meetings, seminars, and workshops.
Arrange meetings of the Governance Board and External Advisory Board.
Keep accurate records of meeting agendas and minutes.
Initiate and prepare various personnel action forms.
Perform additional duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, and word processing, database management, and spreadsheet software. Microsoft Office.
Required Qualifications
REQUIRED:
1. Bachelor’s degree.
2. Minimum of two years of business management experience.
3. Minimum of one year of grant administration experience.
4. Demonstrated experience with Microsoft Office and electronic mail systems.
5. Demonstrated ability to prepare and deliver oral and written reports.
6. Demonstrated attention to detail.
7. Demonstrated ability to plan, communicate, and carry out large financial projects.
8. Demonstrated ability to work in a fast-paced and complex environment.
9. Demonstrated strong interpersonal and verbal communications skills.
10. Demonstrated proficiency in written communication skills.
11. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Minimum of three years of grant administration and/or business management experience in a research setting at a university, college, federal defense contractor, or government agency.
2. Demonstrated experience in managing federal research grants and contracts, including budget preparation, income and expense analysis, proposal preparation.
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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date 01/26/2024
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/12910

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