Coordinator, Internship and Career Services Program

13-Jul-2022

Harvard Kennedy School

56706BR

Job Summary

The Coordinator reports to the Director of Internships and Career Service Program (ICS) at the Institute of Politics (IOP) at the Harvard Kennedy School (HKS). The IOP ICS program offers comprehensive, substantive, and formative programming to Harvard Undergraduates interested in pursuing summer internship or post-graduation opportunities in politics and public service. The Coordinator will serve as the “front line” to the ICS team and will be responsible for the day-to-day administrative logistics of the program, including the planning, preparation, and execution of weekly events, application processes, student inquiries, and campus outreach.

The successful candidate will have a strong desire to work with students to encourage involvement in both public service and the political process.

This position will require occasional evening work.   

Position Description

The ICS Coordinator plays a key role in planning and organizing multiple internship programs. The Director’s Internship Program is a leading and visible program at the IOP and partners with 100 public sector organizations and offices all over the world to provide full time, substantive summer internship opportunities for Harvard undergraduate students. IOP Director’s Internships are highly competitive and will receive 1000+ applications for review. The Coordinator is responsible for application collection, organization, and management for the Director’s Internship program and various other ICS programs throughout the academic year. This position ensures the files are accurate and complete when recorded in the database and when shared with host organizations for review.

In addition to application management, this position will assist the Director and Coordinator with all aspects of programming including, but not limited to: the creation and implementation of an application and review process for the IOP’s internship & stipend program; the creation of a weekly email newsletter; work with the Harvard Office of Career Service and other Harvard public service organizations in coordinating weekly career service events.

The Coordinator will work on other special programs as needed and will work in collaboration with IOP colleagues on Institute-wide projects. 

Basic Qualifications

1+ years of administrative support experience.  Internships will count toward required experience. 

Additional Qualifications and Skills

Any combination of the following, a plus:

• Bachelor’s degree preferred.  
• Experience or interest in politics, career services or higher education experience is beneficial. 
• Candidate should have social media experience and knowledge. 
• Ability to work in a team. 
• Strong customer service orientation. 
• Strong organizational and time management skills. 
• The ability to work well in a busy environment with frequent interruptions. 
• Proven ability to work independently and manage multiple projects.  
• Ability to interact professionally and comfortably with faculty, colleagues, students, guests, external vendors, and partners. 
• Good judgment, attention to detail, excellent writing skills and comfort in a fast-paced environment. 
• Prior experience working with database applications.

Additional Information

We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note:This is an in-person/on campus position based in Cambridge, MA, with possible flexible work options.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Salary Range: $54,340 - $85,675
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. 

Harvard offers a generous benefits package including:

• Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. 
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
  Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function

General Administration

Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Department

Institute of Politics

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

9:00am-5:00pm Monday through Friday

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging.
Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. Our teaching, research, and engagement with practitioners focus on these priorities:

• Protecting security, freedom, and human rights
• Strengthening democracy
• Advancing social justice
• Increasing economic well-being
• Enhancing sustainability
• Improving public leadership and management

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.