Coordinator, Institutional Review Board – Health Sciences Research

The University of Virginia is currently seeking a Coordinator to join the Institutional Review Board – Health Sciences Research (IRB-HSR) Office.  This position will provide general administrative support for the IRB-HSR office and coordinate activities promoting the ethical conduct of research and protection of participants in the University’s clinical trials and non-clinical health research programs.  This position is eligible to be 100% remote.

The successful candidate must be an effective communicator with strong attention to detail and organizational skills to ensure accurate recordkeeping while maintaining the confidentiality of sensitive information. 

Anticipated duties include: 

• Plan and coordinate business management or administrative and support services.

• Conduct or manage administrative activities related to fiscal management, human resources, procurement, and other administrative activities.

• Apply knowledge of programs, operations, and administrative policies and procedures.

• Provide administrative support to IRB-HSR Director & Associate Directors as needed.

• Coordinate travel arrangements and procure supplies or other approved purchases for the IRB-HSR.

• Maintain frequent contact with management and staff, UVA research community, and IRB Board Members, to plan and/or coordinate activities.

• Process study receipts, study closures, and triage incoming IRB submissions.

• Process single IRB (sIRB) submissions and assist with reliance agreements.

• Assist with IRB Board meeting coordination, agenda, and minutes.

• Serve as a specialist responsible for gathering facts, analyzing findings, reaching logical conclusions, recommending solutions, and coordinating confidential or highly sensitive projects.

• In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements:

• Education: Bachelor's degree

• Experience: 3 years; Relevant experience may be considered in lieu of a degree.

Anticipated Hiring Range: $25 - $30 hourly, dependent on education and qualifications; this is a full-time non-exempt position UVA benefits including:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off; Parental and Community Service Leave.

• Health plan with options to meet healthcare and financial needs

• Retirement through the Virginia Retirement System

• Employee wellness program featuring activities to earn up to $500/year

Preferred Knowledge and Skills:

• Experience using Microsoft Office software (Word, Excel, Teams, Outlook, PowerPoint, etc.)

• Experience with enterprise/organizational finance and procurement processes and systems.

• Experience working in an academic or research organization.

• Experience supporting a compliance, integrity or ethics office, program, or initiative.

Highly Preferred Knowledge and Skills:

• Experience with conducting or supporting human subjects research (e.g., IRB office, clinical research office, or study team).

• Experience with UVA financial systems, policies and procedures.

• Excellent communication skills.

• Experience developing or editing online (website) content.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job may occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Apply online and search for requisition R0058032.  Internal applicants must apply through their UVA Workday profile.  Complete the application, and upload the following Required materials:

• Resume

• Cover Letter

***Please note that you MUST upload ALL REQUIRED DOCUMENTS into the CV/Resume box, into which multiple documents can be uploaded. Applications that do not contain all of the required documents will not receive full consideration .***

Questions regarding the application process should be directed to Jessica Speth, Academic Recruiter, at [email protected]

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.