Coordinator I (Program Coordinator, PGSG)

09-Nov-2021

Harvard T.H. Chan School of Public Health

56072BR

Job Summary

The Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world.

The Program in Genetic Epidemiology and Statistical Genetics (PGSG) focuses on the genetic dissection of complex human diseases. The Program gives special emphasis to deciphering the molecular mechanisms underlying cancer to improve our capacities for cancer diagnosis, prognosis and treatment, as well as prevention. We also conduct research on other chronic diseases and on new methods in statistical genetics in collaboration with colleagues at the School of Public Health, Harvard Medical School, The Broad Institute, and elsewhere. Our innovative research group is comprised of Harvard faculty, research fellows, doctoral students, biostatisticians, and research assistants. 

The Program Coordinator will be an integral member of our team and make important contributions to a variety of research and operational activities. We are looking for a proactive individual seeking a progressive and stimulating research environment. The Program Coordinator will be mainly responsible for integrating and coordinating the research and teaching activities of four faculty members. This position requires multi-tasking, providing accurate and timely results with attention to detail, and prioritizing and managing competing deadlines. The Program Coordinator may be engaged with the department's administrative team to support departmental projects as needed as well.

Job-Specific Responsibilities

Duties and responsibilities include, but are not limited to, the following:

• Provide overall research, administrative, and operational support to PGSG faculty and researchers
• Identify obstacles to programmatic success in a timely fashion, implement problem-solving actions as needed
• Perform calendar management and complex scheduling for multiple faculty members via Google Suite & Outlook
• Coordinate research team meetings, create meeting agendas, take meeting minutes, and follow up on action items
• Manage IRB (Institutional Review Board), DUA (Data User Agreement), and DAT (Data Safety Submission) for the program. Prepare applications, track submissions, make amendments, and ensure project compliance
• Coordinate progress reports and ethical approvals by compiling data and resources needed for grant applications and maintenance
• Provide dataset maintenance for various systems to ensure compliance, make amendments to the platform and associated ESTR submissions
• Document and update project work plans, track progress, and ensure timelines are met
• Draft, prepare, and proofread program documents, including progress reports, technical reports, grant related material, support letters, manuscripts, etc.
• Provide publication support, including proofreading, formatting, entering references, and submitting papers to academic journals
• Prepare and process financial/expense reports, reimbursements, invoices, and other payments
• Maintain CVs and biosketches
• Draft and edit correspondences, letters, and documents
• Prepare and edit presentation materials using PowerPoint
• Purchase/order office and research supplies, maintain inventory, and troubleshoot equipment
• Coordinate travel arrangements for program PIs, lab members, and visitors
• Website content management, including making updates, designing new pages, and curating content based on recent publications and research updates
• Plan and coordinate meetings, seminars, conferences, consortiums, retreats, and other special events. This includes securing event location, coordinating presenters/speakers, arranging catering orders, ensuring appropriate AV/IT set up, prepare programs, advertising events, and providing on/off-site support
• Assist with onboarding and offboarding of program trainees and students. Develop and maintain PGSG program and lab-specific onboarding guides
• Performs other related duties as assigned

Basic Qualifications

• 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor's Degree
• Experience working in and/or interest working in research, medical, or public health setting
• Experience and comfortability with using multiple computer systems & especially Microsoft Office Suite; experience with systems such as Adobe, Concur, Buy2Pay, WordPress
• Experience working with and/or understanding of the IRB (Institutional Review Board) process and ESTR system a strong plus
• Experience working with EndNote a plus
• Excellent written, verbal, and interpersonal communication skills
• Highly organized with a strong attention to detail and accuracy
• Experience organizing work in support of others, defining priorities, taking initiative, and meeting deadlines
• Experience working independently under minimal supervision and as part of a team preferred

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

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Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Job Function

General Administration

Location

USA - MA - Boston

Job Code

403134 Coordinator I

Union

55 - Hvd Union Cler & Tech Workers

Appointment End Date

31-Jan-2022

Pre-Employment Screening

Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.