Coordinator I (Masters and Cross-Registration Coordinator)

Updated: about 2 months ago
Location: Boston, MASSACHUSETTS

07-Oct-2021

Harvard T.H. Chan School of Public Health

55714BR


Job Summary

Harvard T.H. Chan School of Public Health traces its roots to public health activism at the beginning of the last century, a time of energetic social reform. From the start, faculty were expected to commit themselves to research as well as teaching. In 1946, no longer affiliated with the medical school, HSPH became an independent, degree-granting body.

Today, the Harvard T.H. Chan School of Public Health brings together dedicated experts from many disciplines to educate new generations of global health leaders and produce powerful ideas that improve the lives and health of people everywhere.  We work together as a community of leading scientists, educators, and students to take innovative ideas from the laboratory to people’s lives, not only making scientific breakthroughs, but also working to change individual behaviors, public policies, and health care practices.


Job-Specific Responsibilities

Playing a key role in the Registrar’s Office, this position offers a wide range of opportunities to interact with faculty, students, and staff.  As the liaison to the master's student populations, duties of the coordinator include, but are not limited to, the following:

  • Maintains, updates and audits student academic records.
  • Records and notifies students of decisions made by governing bodies
  • Responsible for a section of the Commencement Program and diploma distribution lists
  • Follows through on student status changes and interprets student term bills
  • Assists with fall, spring and summer registration periods
  • Acts as the primary liaison for cross-registration processing
  • Produces student reports and statistics
  • In collaboration with the Assistant Registrar, maintains the Registrar's Office website and Student Knowledge Center
  • Handles a variety of other duties and projects relating to record and information management and report generation.
  • Performs other duties as required
PLEASE NOTE: The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. We are also working primarily remotely at this time due to the COVID-19 pandemic. Until our return to campus, which is anticipated to begin in fall 2021, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it. The Harvard T.H. Chan School of Public Health will support flexible work schedules upon this return, subject to individual departments’ business needs.

Basic Qualifications

  • 3+ years related experience; a combination of education and experience may be considered 

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

  • Bachelor's degree
  • 3+ years related experience
  • Knowledge of MS Office products
  • Experience with Campus Solutions or other enterprise student information system and database report writing software
  • Familiarity and experience room scheduling software 
  • Experience maintaining confidentiality
  • Strong interpersonal, organizational and verbal/written skills
  • Experience completing complex tasks in a fast-paced department
  • Willingness to learn new software
  • Works well in a collaborative environment
  • Proven customer/client service skills
  • Works well independently with minimum supervision preferred
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

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Harvard University offers an outstanding benefits package including:

  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
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Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage .


Job Function

General Administration


Location

USA - MA - Boston


Job Code

403134 Coordinator I


Department

Registrar's Office


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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