Coordinator I (Masters and Cross-Registration Coordinator)

07-Oct-2021

Harvard T.H. Chan School of Public Health

55714BR

Job Summary

Harvard T.H. Chan School of Public Health traces its roots to public health activism at the beginning of the last century, a time of energetic social reform. From the start, faculty were expected to commit themselves to research as well as teaching. In 1946, no longer affiliated with the medical school, HSPH became an independent, degree-granting body.

Today, the Harvard T.H. Chan School of Public Health brings together dedicated experts from many disciplines to educate new generations of global health leaders and produce powerful ideas that improve the lives and health of people everywhere.  We work together as a community of leading scientists, educators, and students to take innovative ideas from the laboratory to people’s lives, not only making scientific breakthroughs, but also working to change individual behaviors, public policies, and health care practices.

Job-Specific Responsibilities

Playing a key role in the Registrar’s Office, this position offers a wide range of opportunities to interact with faculty, students, and staff.  As the liaison to the master's student populations, duties of the coordinator include, but are not limited to, the following:

• Maintains, updates and audits student academic records.
• Records and notifies students of decisions made by governing bodies
• Responsible for a section of the Commencement Program and diploma distribution lists
• Follows through on student status changes and interprets student term bills
• Assists with fall, spring and summer registration periods
• Acts as the primary liaison for cross-registration processing
• Produces student reports and statistics
• In collaboration with the Assistant Registrar, maintains the Registrar's Office website and Student Knowledge Center
• Handles a variety of other duties and projects relating to record and information management and report generation.
• Performs other duties as required

Basic Qualifications

• 3+ years related experience; a combination of education and experience may be considered 

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor's degree
• 3+ years related experience
• Knowledge of MS Office products
• Experience with Campus Solutions or other enterprise student information system and database report writing software
• Familiarity and experience room scheduling software 
• Experience maintaining confidentiality
• Strong interpersonal, organizational and verbal/written skills
• Experience completing complex tasks in a fast-paced department
• Willingness to learn new software
• Works well in a collaborative environment
• Proven customer/client service skills
• Works well independently with minimum supervision preferred

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

----------

Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

----------

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Job Function

General Administration

Location

USA - MA - Boston

Job Code

403134 Coordinator I

Department

Registrar's Office

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.