Coordinator for the Center for Professional Development

Job Title

Coordinator for the Center for Professional Development

Agency

Texas A&M University - Commerce

Department

Training & Development

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents :

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective staff member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at [email protected]

SUMMARY:

The Coordinator for the Center for Professional Development is responsible for planning, developing,  implementing, coordinating, administering and maintaining programs offered through the Center for Professional Development. The position is responsible for  program setup, marketing, communications, agreements, billing, renewals, and certifications.  The Program Coordinator is also responsible for providing administrative support for the Training & Development Office and Wellness programs.

DUTIES & RESPONSIBILITIES:

Coordinator:

• Serves as primary contact and coordinator for The Center for Professional Development programs, Professional Development courses through ed2go, the Real Estate program through Dearborn, and the Society for Human Resources Management (SHRM) development courses.  Responsible for keeping detailed information regarding revenue and expenditures related to all programs and runs required reports as requested by the Executive Director.  Research, investigate and prepare details for recommended new options and/or additions for continuing education programs.
• Develops, maintains and updates all processes for continuing education programs while also ensuring adherence to state regulations and University policies.  Evaluates work processes and changes operational practices to improve procedures and job efficiency (training).
• Monitors, completes and submits renewal applications for SHRM and Real Estate program. Completes course applications for approval by the Texas Real Estate Commission.
• Submits course/program details for approval, as well as, course/ program student completions to the Texas Real Estate Commission (TREC) board (students submit their completion directly to TREC).
• Receives, reviews, files and updates documents from 3rd party vendors as well as verifies payments from 3rd party vendors, reconciles receipts, and makes deposits.
• Creates, issues and/or mails certificates of program and/or course completions to registered students. Posts CE educational credit to students’ Texas Real Estate Commission records or submits CE forms to Texas Real Estate Commission for real estate students as needed.  As well as, creates and provides verification of program completion (transcripts) as requested by students.
• Leads recruitment efforts and assists students throughout the enrollment process.
• Product Marketing efforts and implementation using all forms of media (advertising, social media, etc.). Responsible for all correspondence with prospective students for all programs. Creates and updates paper and electronic marketing/advertising material for all programs offered through the center, including but not limited to, meeting flyers, postcards, paper handouts, email and mail event notifications, and website content (alerts, links, program details). Coordinates marketing efforts using third party advertising options (newsletters, e-mail blasts, ad’s etc.).
• Provides students with available training materials related to assigned programs (mail to and/or supply at time of training).
• Completes and submits Service Agreements to instructors and provides copies to the Contract Administration Office. Calculates instructor fee payments and prepares required documentation to ensure accurate and timely payment through the appropriate office (Payroll or Accounts Payable).
• Establishes new certification programs.
• Creates, reviews, updates and maintains program content on the university website to allow for accessible, clear, up to date and accurate information. Content updates include providing links to resources and/or associated vendors.
• Fortis/Laserfiche expert, trainer and administrator for the department by ensuring all required student documentation and other required documents are uploaded into the Fortis/Laserfiche database.  Ensures department documents are filed and maintained in accordance with the records retention schedule and University policy (training).
• Enters and submits program content and details through the SHRM Recertification portal to obtain continuing education approval to allow students to receive credits for professional certifications.

Training and Development:

• Assists with planning and coordinating all events and trainings hosted by the Training & Development Office, including but not limited to, Professional Development Day, Administrative Assistant Seminar, customer service training, etc.
• Serves as back-up for training:  by assisting with password resets, assigning trainings, posting completions and editing due dates in TrainTraq. Assists with web calendar admin site by checking attendance, editing course information, removing courses and/or attendees. Assists with scheduling training room reservations.  Assists with proof-reading training materials, contents and updates before publication to university webpage.
• Must be able to train on topics relevant to faculty and staff.

Wellness:

• Coordinates and ensures University adherence to the Wellness Release Time policy.
• Manages wellness education workshops, events, and/or programs on special interest topics as needed to address holistic wellbeing and work-life balance for faculty and staff to include health screening fairs.  May serve on the Wellness Council.
• Coordinate the employee wellness and grant budget to ensure appropriate resource allocation and maximization of budget availability to align with wellness goals / initiatives. Applies and creates annual reporting for Chancellor’s Wellness Initiative grant.
• Provides presentations on benefits/time and leave policies/wellness program options to university employees during New Employee Orientation and New Faculty Orientation, as well as individually, as necessary.
• Assists with office supply inventory and assists in preparing inventory reports.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two (2) years of program administration experience. Verbal and written communication skills.  Knowledge of word processing, spreadsheet, desktop publishing and database applications. Organizational skills.
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Experience working in a college or university. Experience with student and financial information systems within an educational environment.  Experience using Microsoft Office Publisher or related software for creating marketing material (flyers, post cards etc.). Experience training on topics relevant to faculty and staff.

SUPERVISION OF OTHERS:

May supervise and train  student workers or graduate assistants.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.