Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: Academic Professionals of California – Unit 4
Job Classification: SSP III
Classification Salary Range: $5,025 - $7,159 per month
Anticipated Hiring Amount: $5,025 – $5,736 per month
Work Hours: Monday – Friday 8:00am-5:00pm
Recruitment Closing Date: September 21st , 2023
The Office of Student Engagement, Leadership and Success is dedicated to empowering students to achieve success by actively participating in co-curricular engagement, leadership development, and various campus-wide events, initiatives, and programs. Acknowledging the positive impact of student involvement on academic performance, persistence, and an increased sense of belonging, the office strives to engage our diverse student population through intentional and transformative culturally relevant programs, services, and events. Student Engagement, Leadership, and Success are strong advocates for students and desire to equip them with co-curricular experiences that encourage self-discovery as part of their student journey and prepare them for life after college.
DUTIES AND RESPONSIBILITIES
Fraternity and Sorority Life Administration and Coordination
- Provide guidance, organization, and oversight to the Fraternity & Sorority Life community, including all governing councils and executive boards(Multicultural Greek Council, National Panhellenic Conference, National Pan-Hellenic Council, Interfraternity Council, Greek Council)
- Support recruiting, selecting, training, and evaluating an assistant coordinator, undergraduate employees, and volunteers.
- Develop and maintain collaborative relationships with fraternity and sorority community constituents, including inter/national headquarters staff, local advisory leadership, the neighborhood/community, faculty/staff advisors, and alums.
- Coordinate eligibility verification, analysis, and improvement initiatives
- Coordinate the formal and informal recruitment and membership intake processes for Fraternity and Sorority organizations.
- Adjudicate Fraternity and Sorority organizations conduct cases in conjunction with the Office of Student Conduct & Integrity.
- Update the Fraternity and Sorority Life handbook annually to include up-to-date reporting requirements, compliance guidance, campus resources, and guidelines.
- Facilitate leadership development opportunities and officer transition programs for the fraternity and sorority communities. Facilitate expansion process and establishment of new social Fraternity and Sorority organizations.
- Counsel and advise students on concerns about interpersonal, academic, career interests, and identity development. Refer and connect students to appropriate services for additional guidance, support, or intervention.
- Maintain thorough knowledge, interpretation, and enforcement of state, University, division, and departmental policies and procedures related to the mission and goals of Fraternity & Sorority Life and Student Life.
- Work closely with organization advisors, provide regular training and updates to help advisors work more effectively with their groups, and assess gaps to provide future training.
- Advise student organizations as needed. Serve as a liaison to student organizations and assist them with program development, planning, and implementation.
- Attend and advise organization recruitment events.
Program and Student Development
- Develop and facilitate year-round programs, workshops, and activities for the Fraternity and Sorority community; topics should include but are not limited to leadership, social justice, inclusion, alcohol education, hazing, risk management, academic success, time management, etc.
- Serve as a resource for community building, scholarship, new member education, wellness, risk management, crisis intervention, sexual assault prevention, chapter expansion, student conduct and policy development, and program development.
- Assist the Office of Student Engagement, Leadership and Success in developing co-curricular pathways contributing to student success and career readiness. Collaborate with campus stakeholders to create and maintain student success support services and programs that strive to reduce the achievement gap and increase retention and graduation rates of CPP students.
- Assists with developing programs offered by the Office of Student Engagement, Leadership and Success, Student Experience cluster, the Division of Student Affairs, and other University constituents that affect all students' well-being as assigned.
- Advise the Greek Council on developing Greek Week and help the Greek Council represent itself at tabling events.
- Design, coordinate, and facilitate workshops, seminars, and lectures on trends in the Fraternity and Sorority community, human relations, risk management, hazing prevention, values-based leadership, and community building.
- Support fundraising opportunities for the Fraternity & Sorority Life community and work with University Advancement on fundraising opportunities.
Training & Assessment
- Train student organizational leaders on university compliance policies regarding budgets, student administrative policies, programming guidelines, and best practices.
- Train administrators, staff, and advisors on best practices and policies that apply to the fraternity & sorority life community.
- Develop assessment methods and tools consistent with the CAS (Council for the Advancement of Standards in Higher Education) standards to track Greek community growth and development at CPP.
- Generate student data and end-of-year reports detailing Greek grade point averages, recruitment, and membership statistics.
- Conduct regular and ongoing assessments of programs and services to ensure that the work aligns with the University and divisional strategic plans, meets the campus community's needs, and communicates the impact story.
- Coordinate data collection processes for compliance, especially around Post-secondary education: Campus-Recognized Sorority and Fraternity Transparency Act and Clery Reporting.
Student Retention and Support
- Work with students one-on-one to help them develop the knowledge, skills, and attitudes that lead to success.
- Provide one-to-one strength-based coaching to help achieve their educational and career goals (i.e., identifying institutional obstacles, clarifying students' goals, and building a commitment to graduation).
- Increase student scholars' navigational capital by facilitating referrals to appropriate campus offices (i.e., Bronco Advising Center, Dean of Students Office, Financial Aid, Care Center, etc.) and provide follow-up and advocacy to enhance their university experience as needed.
- Work with the Care Center and Students of Concern Team to refer and support students facing academic and personal challenges.
- Collaborate with campus partners (i.e., Signature Polytechnic Experiences or PolyX, campus research opportunities, study abroad, leadership development) to develop pathways for scholars' participation in high-impact programs.
Outreach & Marketing
- Support campus outreach events that align with the mission of SELS
- Collaborate with campus partners to develop, design, and conduct programs to outreach and inform the campus community on diversity, leadership, and community engagement related to the fraternity & sorority life community.
- Network with campus departments to conduct programs to outreach and inform the campus community on trends and issues related to CPP students and the community.
- Responsible for developing and producing marketing materials for the Fraternity & Sorority Life community, including brochures, website, and social media to promote the mission and purpose of the departmental area programs, services, and events.
- Provide sound fiscal administration of the programming budget, including State, ASI, Foundation, and grant funds. Responsible for the annual budget projections.
- Work collaboratively with the Senior Coordinator and Budget Analyst for fiscal monitoring and processes.
- Responsible for reconciling monthly procurement card statements.
Various Departmental Duties
- Serve as a contributing member to departmental and campus-wide committees, programs, and initiatives that align with the mission of the Office of Student Engagement, Leadership, and Success.
- Attends and participates in all staff meetings, retreats, and training for SELS, the Student Experience cluster, and the Division of Student Affairs as assigned.
- Serve as a campus protest monitor as needed.
- Involvement in professional organizations that support the work of SELS.
- Equivalent to graduation from a four-year college or University in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related.
- Possession of this knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required.
- A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.
- The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification.
- Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned.
- Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student‑related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals.
- Three (3) years of professional student services work field (A Master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience OR a doctorate degree and the appropriate internship or clinical training in the relevant field may be substituted for three years of the required professional experience).
- Master's degree preferred. Three years of progressively responsible professional student affairs work experience and advising student clubs and organizations, preferably supporting fraternities and sororities. Experience with student engagement platforms, social media, and student information systems. Ability to understand complex policies and procedures and explain them in simple terms. Demonstrated experience working with diverse student populations to create positive learning experiences and a sense of belonging. Strong written and verbal communication skills. Good organizational and collaborative skills, and effective time management. Demonstrated ability to work independently and as part of a coordinated team.
- Ability to analyze complex situations accurately and adopt practical courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals.
Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures .
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.
Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.
Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected]. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.
Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf.