Coordinator for Advising Training and Development

27353BR

Jayhawk Academic Advising

Position Overview

Jayhawk Academic Advising (JAA) is a unit within Academic Success, a division of Academic Affairs.  JAA provides comprehensive academic advising services for new and currently enrolled students, inquiry to applicant and current student coaching, and serves all undergraduate majors and some graduate programs across the University. JAA is staffed by professional advisors, support staff, and graduate assistants. JAA maintains a highly student-centered focus, and demonstrates commitment to continuous quality improvement and resilience for a dynamic and changing work environment.

The Coordinator for Jayhawk Academic Advising Training and Development assists the JAA Associate Director for Training and Development in implementing and executing effective training programming that results in consistent and standardized advising approaches and ensures the overall quality expectations, deliverables and milestones of the team are met. The Coordinator reports directly to the Associate Director for Advising Training and Development.

If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 10 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.

Job Description

70% Training Development and Delivery

• Assist in the organization, coordination, maintenance, and execution of a robust and comprehensive academic advisor onboarding and ongoing training program. 
• Liaise with content experts to ensure training is delivered multiple times per year as needed by Jayhawk Academic Advising.
• Maintain and deliver diversity, equity, inclusion and belonging in academic advising training modules utilizing best practices within NACADA, NASPA, or other professional organizations. 
• Consult with the associate director to assess gaps in advisor knowledge or advising content understanding and provide training and/or desk-side coaching as needed to address gaps. 
• Deliver ongoing professional development for advisors and related personnel.
• Maintain a system to manage new advisor access to required tools and systems. 
• Assist in processes and trainings to support any standardized advisor expectations.
• Assist the associate director to capture, analyze, interpret, and respond to daily, monthly, and semester metrics on advising training activities and needs. 

• In the event of advising vacancies, provide gap coverage of assigned advising caseloads to minimize disruption to students and the JAA team.  This position may have an advising caseload of 15% or less of a standard advising load at the discretion of the associate director.
• Complies with all student records and enrollment confidentiality and compliance requirements including but not limited to: FERPA, Financial Aid, university policies, etc.

• Coordinate advisor recognition and award processes for campus, regional and national consideration. 
• Conduct informal advisor recognition and collaborate with the management team to showcase excellent advising work. 

• Represent JAA on committees, workgroups, and in meetings as needed or assigned by the Director.  
• Participate in relevant professional development.
• Other duties as assigned by the Associate Director or Director of JAA.  

Required Qualifications

Preferred Qualifications

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

Incomplete applications will not be considered.

Advertised Salary Range

$49,000.00 - $51,000.00

Application Review Begins

21-Mar-2024

Anticipated Start Date

29-Apr-2024

Primary Campus

University of Kansas Lawrence Campus

Employee Class

U-Unclassified Professional Staff

Work Schedule

The work schedule for this position will coincide with department needs and traffic. Office hours vary based on location, training season, and staffing needs. Advising services at KU are offered from 8am – 6pm Mon-Friday. Some evening and weekend hours may be required with reasonable advanced notice. Hybrid work arrangements are available seasonally.

Job Family

EducationalSuport&Delivery-KUL

Work Location Assignment

On-Site

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.