Coordinator Clinical Clerkship Education (Surgery)

Updated: 7 months ago
Location: Columbia, SOUTH CAROLINA

Posting Summary

Posting Number STA01306PO18
Classification Title Curriculum Coordinator I
Internal Title Coordinator Clinical Clerkship Education (Surgery)
Campus School of Medicine Greenville 07
College/Division School of Medicine Greenville
Department SOMG School of Medicine Greenville
Band 5
Advertised Minimum Salary $32,838
Advertised Salary Range $32,838-$60,760
Location of Vacancy
Part/Full Time Full Time
Hours per week 37.5
Work Schedule

work hours will be determinded in consultation with your supervisor and are based on the operating hours of the USCSOM Greenville being between 7:00 AM to 5:00 PM, Monday through Friday with a half hour lunch break, amounting to 37.5 hours per week

Type of Staff Position Research Grant (RGP)
Basis 12 months
Job Search Category Administrative

About UofSC

The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Benefit Eligibility Type Research Grant (RGP)
South Carolina Retirement Yes
State Insurance Programs Yes
Annual Leave Yes
Sick Leave Yes

Position Description

Advertised Job Summary

The Clerkship Coordinator is the first line of contact for M3 and M4 medical students and serves as a mentor and will address student concerns in order to advocate for optimal student learning by providing accurate, reliable and complete information to students regarding all aspects of the clerkship, including scheduling issues, rescheduling, course requirements, grades, graduation requirements, procedures and timelines. The coordinator assures that student evaluations are prepared by faculty and submitted in a timely matter, including follow up. Records grades and evaluations and ensures that all policies and procedures of the USCSOMG are adhered to. First line of contact for outside sites for all questions regarding the medical clerkship program with the department, relaying complex rules and regulations associated with the clerkship program. Oversees the website and other program materials. Provide direction to other staff involved with the clerkship programs. Ensures that the program operates in an environment where all medical students are treated fairly and in accordance with USCSOMG policies and procedures.

Organizes and produces new courses in consultation with appropriate faculty, the Assistant Dean of Clinical Clerkship Education and the Assistant Dean of Longitudinal Clinical education, ensuring that courses meet requirements and provide a good learning experience for the medical students. Arranges course logistics including preparing, proctoring and grading clerkship examinations. Every six weeks, ensures that course evaluations (by students and by faculty) are developed, prepared, conducted, analyzed and recorded. Organizes and attends faculty retreats, faculty development sessions, and educational meetings and other functions pertinent to student education. Under the supervision of the Clerkship Director, plans, organizes, and implements training and development programs for medical students, not limited to needs assessments.

The Clerkship Coordinator will support students, faculty, and clerkship directors to assure that the clerkship programs (M3 clerkship and M3 electives, M4 electives/acting internships and required courses) are managed appropriately. Responsible for scheduling required medical student clerkships and electives, including management of all schedules (students and sites), while continually confirming each student is in correct electives and there are no class drops. Directs medical student orientations and distributes all materials related to rotation schedules. Ensure programs and student experiences meet curriculum standards and manage student work hours and collaborates with off-site programs to implement processes to ensure compliance with policies. Builds, maintain and monitor operational budget and supplies in regard to educational activities. Serves as a resource for the medical students, including trouble-shooting and resolution of issues; acts as a medical student program liaison with the Department of Graduate Medical Education Program, providing medical students with an important conduit for their continued education.

Minimum Qualifications (Classified and Unclassified positions)

Master’s degree, or bachelor’s degree and 2 years experience in curriculum management or development

Preferred Qualifications

Experience with administrative support to physicians/residents or experience as a manager in a physician practice or experience in medical education field, managing a program of significant size and responsibility. Proficient with Microsoft Word, PowerPoint, Excel and Outlook Strong interpersonal communication skills Organization and ability to prioritize tasks Ability to work independently Eye for detail Experience working with online learning and assessment systems in an academic environment (OASIS, Canvas, Self Service Carolina)


Time management and organization skills to prioritize and complete tasks accurately and independently in a very busy environment and with professionalism. Problem-solving and decision-making skills to interact effectively with the diverse student population and to resolve conflicts. Skill in the development and preparation of instructional aids. Strong interpersonal communication skills. Ability to work independently.

Position Attributes

Hazardous weather category Non-Essential
Safety Sensitive or Security Sensitive No

Posting Detail Information

Number of Vacancies 1
Desired Start Date
If Research Grant/Time Limited, give end date
Job Open Date 11/13/2018
Job Close Date 01/11/2019
Open Until Filled No
Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by January 11, 2019.

Quicklink for Posting
EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.

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