Coordinator, Business Operations

University of Maryland, United States

Updated: about 2 months ago
Location: College Park, MARYLAND
Deadline: ;

Posting Details
Posting Details


Position Number: 102889
Title: Coordinator
Functional Title: Coordinator, Business Operations
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: GRAD-Graduate School
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Coordinator, Business Operations is responsible for coordinating and managing the essential daily operational and payroll needs for the Graduate School (GS). These duties encompass payroll, procurement, travel, reconciliation of accounts, operational and administrative support for GS events, and coordination of transfers for GS travel programs.
Primary responsibilities:
  • Reconcile GS accounts monthly ensuring accurate documentation and adherence to university and state policies and procedures.
  • Manage and process payroll/personnel/eTerp transactions. Responsible for initiation and follow-through of transactions; on-boarding and off-boarding of GS employees; serving as point-of-contact for payroll/personnel issues and as Human Resources Service Representative liaison with UHR.
  • Review vendor agreements ensuring adherence to university policy, manage payment of vendor invoices, process purchase orders, reconcile purchase card(s) and order office supplies.
  • Serve as point-of-contact for travel matters for the GS coordinating with staff on travel and working with Assistant to the Dean on travel for the deans. Reconcile travel cards and assist staff with documentation and navigation in Concur.
  • Coordinate bookings for events, order food/supplies, monitor event attendance, and provide administrative support (e.g. registrations, minutes) as needed for large-scale campus-wide GS events and serve on the Graduate Student Services Team (GSST) providing event planning and management support (organizational and administrative) under direction of the Assistant Director ensuring smooth event operations.
  • Independently manage funding transfers for GS Travel Programs (Goldhaber, ICSSA, IGRF) ensuring proper documentation and respond to department/recipient questions.
  • Process reimbursements from foundation accounts related to operational needs, under supervision of the Assistant Director.
  • Serve as GS Parking Coordinator, work with Assistant to the Dean on building security, keys and facilities matters.


This position is exempt, regular, and eligible for a generous leave package which includes 22 days of Vacation Leave, 15 days of Sick Leave, 15 Holidays, and 3 Personal Days. A Summary of Benefits can be found here: https://pa-hrsuite-production.s3.amazonaws.com/1231/docs/2079811.pdf
Applicants must show proof of eligibility to work in the USA. No H1-B visa is offered for this position.
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Education:
Bachelor’s degree from an accredited college or university; or an equivalent combination of education and experience.
Experience:
At least 4 years of experience performing a combination of business operations (payroll, accounting, travel, purchasing, and/or human resource functions), preferably in an institution of higher education.
Knowledge, Skills, & Abilities:
  • Excellent customer service and communication skills (both oral and written) and ability to work independently as well as on a team, with diverse populations, including faculty, staff, students, other university offices, and external organizations.
  • Proficient in Microsoft Office Applications (Excel, Word, PowerPoint).
  • Demonstrated attention to detail with ability to handle many complex tasks simultaneously, meet deadlines, and execute multiple assignments with overlapping deadlines.
Preferences:
Preferences:
  • Preference may be given to applicants with demonstrated experience working with UMCP’s accounting, procurement, travel, and human resources policies and procedures.
  • Experience in event management a plus.
  • Preference may be given to applicants with demonstrated experience working with systems such KFS, BPM, PHR, Concur, Workday, KR, SAS, SIS, ShellShop, etc.
  • Experience with USM and UMCP Foundations.
Additional Certifications:
Additional Information:
The Graduate School at the University of Maryland, College Park provides strategic and operational leadership for approximately 80 highly ranked doctoral programs and 150 masters and graduate certificate programs, and for the 10,800 graduate students enrolled in them. The Graduate School initiates and advances large projects for graduate education and graduate students; implements policies recommended by the University Graduate Council; manages graduate admissions (~25,000 applications annually) and coordinates graduate enrollment; administers a substantial number of graduate fellowships, travel grants, and other awards and prizes for students and faculty; awards research/scholarship and creative arts grants to the Graduate Faculty; and approves membership to the Graduate Faculty. The Associate Provost and Dean of the Graduate School, the University’s chief academic officer for graduate education, heads the Graduate School.
Job Risks Not Applicable to This Position
Physical Demands
This position is generally sedentary in nature. Must be able to move about campus to attend meetings; must be able to respond to unit questions in a timely fashion, particularly during peak times. Substantial movements (motions) of the wrists, hands, and/or fingers. Close visual acuity is required to perform activities such as preparing and analyzing data and figures; typing and viewing a computer screen; and extensive reading. Must have ability to speak as well as communicate in writing clearly.
Posting Date: 01/17/2024
Closing Date:
Open Until Filled Yes
Best Consideration Date 02/07/2024
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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