Coordinator

99938BR

Campus: Tempe

Coordinator

Job Description

Under general supervision, the IHO Coordinator provides professional and general administrative support to IHO staff, faculty, and students. Key areas of responsibility include purchasing and accounting activities, coordinating department travel, donor and administrative correspondence, and scheduling assistance and related functions.

Department Name

Institute Of Human Origin

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$48,000 per year

Essential Duties

• Serves as a member of the IHO staff and supports administration, faculty, and students
• Routinely interacts with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
• Serves as a front-line point of contact for IHO, screens telephone calls and on-site visitors to resolve routine inquiries and provide guided tours as needed
• Distributes department mail and parcels and coordinates signing of documents as directed
• Schedules in-person and virtual meetings coordinating logistics for internal and external stakeholders
• Provides administrative travel support to staff, faculty and students using the ASU Concur travel system; including organizing itineraries, securing reservations and processing reconciliations in accordance with ASU travel policy and procedures
• Performs purchasing and inventory tasks to procure and track research and operational equipment and supplies using the ASU Workday systems; including petty cash fund management, Sunrise and direct vendor procurement processes and inventory distribution to end-users in accordance with ASU fiscal and purchasing policy
• Provides basic bookkeeping and budgetary support, pays invoices, prepares account reports and reconciliations, and cash handling
• Administrative support for IHO membership program; including product inventory support and tracking, merchandise distribution and mailing, and event logistics support
• Provides administrative support for department donor activities using the ASU Foundation Workday and Salesforce systems; including facilitating deposits, preparing account reports, and maintaining contact information and donor correspondence
• Stays current on organizational policies and procedures that directly impact role, department, and organizational success
• Maintains a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
• Takes initiative and consistently responds to changing situations in a flexible manner to meet the current needs of the department
• Prioritizes workload to meet evolving priorities
• Knowledge of office and administrative practices and principles
• Maintains an orderly filing system, primarily electronic files 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in work that requires organization and prioritization skills, able to balance multiple issues in a fast-paced, higher education research center, with a high attention to detail and thoroughness in completing assigned tasks 
• Evidence of effective communication skills; possesses a high degree of discretion, judgement, tact, and poise
• Experience in making independent judgements and coordinate office details in conjunction with policies and procedures 
• Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision 
• Demonstrated knowledge and skill in accounting and budgeting procedures and technique and web-based financial systems 
• Advanced computer skills in a variety of PC & Mac computer programs and technical proficiency in Microsoft Word, Excel, and PowerPoint
• Demonstrated knowledge of web design; including Photoshop proficiency and website design experience

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. May require bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions.

Department Statement

The Institute of Human Origins is one of the preeminent research organizations in the world devoted to the science of human origins. A research center of The College of Liberal Arts and Scientists, IHO pursues an integrative strategy for research and discovery central to its 40-year-old founding mission, bridging social, earth, and life science approaches to the most important questions concerning the course, causes, and timing of events in the human career over deep time. IHO fosters public awareness of human origins and its relevance to contemporary society through innovative outreach programs that create timely, accurate information for both education and lay communities.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.