Controller

Job Title

Controller

Agency

Texas A&M Transportation Institute

Department

TTI Financial Services

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

• Entrepreneurial culture

• Affiliation with Texas A&M University students and faculty

• Ability to work with nationally recognized experts

• Ability to help train the next generation of transportation professionals

• Premier office and research facilities and equipment

• Accredited laboratories and safety proving ground

• Outstanding research support services

• Hybrid work environment/telecommuting

• Flexible work hours

• Family friendly

• High staff retention rates

• Leadership development and wellness programs

• Data allowance and home office equipment reimbursements

• Relocation assistance (if eligible)

• Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know:

• TTI is a Texas based agency. This position has the flexibility of a hybrid remote option with two days in a TTI Texas based office. This can be discussed further during the interview process.

• Final salary will be determined based on the applicant's qualifications and experience.

Job Summary:

The Controller, under direction, oversees the direction of financial and reporting compliance activities. Provides leadership to various accounting and financial boards and committees, maintains and responds to financial and accounting board directives. Develops, interprets, and maintains policies and regulations related to financial and reporting issues. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties:

• Oversee operations and supervise staff in Financial Accounting area of TTI Financial Services (travel regulations, accounts payable, travel and purchase audit, disbursements, cash receipts/cash management, and IRS 1099/W-2 emoluments reporting). Develop and implement policies and procedures required in the operations of Financial Services. Compose fiscal memorandums. Establish security procedures for financial accounting areas, including cash handling, vault access, etc. Coordinate the updating of Financial Services Procedures Manual. Review materials from Legislature, State Auditors, State Comptroller, System Offices and TASSCUBO for guidelines applicable to financial accounting procedures. Maintain signature authority documents for State Comptroller, System Office of Budgets and Accounting, and all banks. Serve as contact with bank officials and coordinate needs of the Institute for bank services. As Authorize.net Account Owner, perform user maintenance and set transaction filters. As Chase Paymentech Company Contact, perform user maintenance as necessary.  For areas of responsibility, periodically review the TTI intranet (MyTTI) for accuracy, relevancy and completeness. Provide updated materials as needed. Provide updates to the Statutorily Required Reports on the TTI internet. Monitor the accuracy of TTI's expenditure data on the State Comptroller's Texas Transparency website (Dashboards and Data Visualizations). 25%

• Review and approve Concur Travel Expense Reports, AggieBuy Purchase Documents, Payroll Advance Requests, and Replacement/Void Check Requests. Oversee the Remote Office Furnishings Program and maintain record of reimbursement(s) and balance for each eligible employee. Serve as back-up for review of TTI Financial Services account Payroll Correction (PCT) Non-Payroll Correction (PCT) documents.  Review and sign Texas A&M Foundation expense vouchers and asset transmittal forms for TTI accounts at the Foundation. 13%

• As needed, hand sign checks, approve ACH disbursements in FAMIS, and approve outgoing wire transfers online. Verify and release accounts payable batches in USAS. Resolve USAS batch processing errors. Release USAS batches created by the Financial Analyst II. For vendors on State Hold, responsible for contacting the hold source(s) when needed to determine if TTI can override the hold on its pending payment (local funds only). Override State Vendor Holds in FAMIS when authorized by hold source.  Work TTI clearing account activity resulting from edit checks in FAMIS and various automated solutions. 8%

• Assist in the preparation of the Annual Operating Budget. Provide backup to the Supervisor, Accounting in the establishing of budget patterns, budgeting of revenue/expense/transfers entries, and posting of the Annual Operating Budget in FAMIS. Assist in the preparation of the Legislative Appropriations Request. Review and release USAS batch for budget revision in USAS to establish annual appropriations by program cost account and method of finance. Assist as needed in submitting documents to the State Comptroller's Office. 5%

• Prepare Change Source of Funds and voucher corrections as needed and post to FAMIS. Prepare Expenditure Transfer Vouchers as needed and post to USAS. Review FAMIS report FBMR264 by G/L on periodic and year-end basis for expense object class code appropriateness and request voucher corrections, if needed. Identify and reconcile year-end expense accruals in FAMIS. 5%

• Review patent royalty distributions. Approve equity transfer forms related to Permanent University Funds and various transfers between System members. Request journal entries as needed. 4%

• Perform analyses of TTI data, schedule and maintain reports in Business Objects, and prepare ad hoc reports as needed. 10%

• Provide liaison support with various offices of the System and State. Assist TTI-RDO and Texas A&M Sponsored Research Services (SRS) with completing sponsor documents regarding TTI's financial and bank information. Maintain TTI bank information in sponsor websites. Attend meetings at the System and State levels as appropriate. Prepare Scholarship/Fellowship Payment Request forms for submission to Scholarships & Financial Aid. Resolve any issues related to the fellowship payments. Answer routine and non-routine inquiries from TTI staff, System staff, and State personnel. 5%

• Participate in Business Operations Meetings (upon request), Financial Services Team Meetings, Financial Services General Staff Meetings, System Member Monthly Business Process Webinar Meetings, and TEES-TTI Purchasing Shared Service Quarterly Meetings. Provide backup in areas of supervision and other areas as needed. Perform special projects and other duties as assigned. 7%

• Work with TTI HR and Engineering Payroll to register TTI in states for state income tax and unemployment insurance reporting.  3%

• Teach, train, and support staff.  14%

• Other duties as assigned. 1%

Required Education and Experience:

• Bachelors in Business.

• 10 years related work experience.

Knowledge, Skills and Abilities:

• Strong verbal and written communication skills. Strong analytical and organizational skills. Strong service orientation.  Familiarity with State and System rules related to procurement and travel expenditures. Proficient use of microcomputers and standard office equipment. Proficient with Microsoft Excel and Word. Preferred: Professional accounting. Fund accounting experience with TAMUS member. Experience in using FAMIS, USAS and ABEST.

• Ability to multi-task and work cooperatively with others. Ability to work independently, take initiative, set priorities and see tasks through completion. Ability to supervise and manage functional areas of a fiscal operation.

Preferred Qualifications:

• Bachelor's in Accounting

• Supervisory accounting experience in a business office

• CPA license

Physical Requirements:

• Ability to perform common office functions.

• Ability to frequently communicate with other individuals within the workplace.

• Ability to operate a computer and other office productivity machinery.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.