Apply now Job no:517696
Position type:Staff Full Time
Campus:UMass President's Office
Campus Location: Hybrid/2 Days On Site Shrewsbury, 3 Days Remote
Department: Unified Procurement Serv Team
Categories:Business & Financial Services, UPST, Procurement
Advertised:Jan 27 2023 Eastern Standard Time
Applications close:
Position Summary:
Reporting to the Contracts Manager, the Contract Specialist is responsible for reviewing and preparing contract agreements per standard policy. The specialist executes low- to mid-dollar routine contracts and/or standard form contracts and related documentation in accordance with established policies and procedures.
The Contracts Specialist will provide contract support to Buyways end-users and be able to interact effectively with procurement specialists, supplier/vendor managers, and external vendors/suppliers.
Read our feature in the Supply Chain Digital magazine to understand the impactful work you will be part of when you join our UMass team!
Essential Functions:
- Redlining contract documents to ensure compliance with university policy & maximize favorable business terms
- Reviews requests and prepares routine responses to proposals, bids, and contract modifications; may also prepare simple requests for proposals (RFPs).
- Analyzes contract requirements, special provisions, terms, and conditions to make sure they comply with relevant laws, regulations, corporate policies, and department procedures.
- Drafts and negotiates simple contractual instruments commensurate with skills and grade level.
- Communicates contract policy and practice to internal business teams.
- Reviews, approves and executes contracts in accordance with corporate and/or department guidelines.
- Prepares and administers routine correspondence, negotiation memos, and contract documentation to ensure timely and coordinated submittal.
- Prepares, organizes and maintains records and files documenting contract performance and compliance.
- May conduct research to support contract audit and or facilitate department contracting trends.
- Performs contract closeout activities.
- Assists mid- to high-level contract professionals when working with internal or external business teams on issues and developments related to assigned contracts.
- Assists staff with the use of business applications that are used to manage contracts.
Other Functions/Responsibilities:
- Perform other duties as assigned.
MinimumQualifications:
- Associates degree in Accounting, Business or related field or equivalent experience
- 3 years of general business or contract-related experience
Preferred Qualifications:
- Experience “redlining” contract documents
- Experience working in an institution of higher education
- Experience with People Soft
- Basic knowledge of corporate policies and procedures
- Basic knowledge of contracting concepts and public contract acquisition law and regulations
- Good to strong analytical and communication skills
- Ability to draft simple contractual documents in accordance with prescribed templates and guidelines
Working Conditions:
- Typical office environment
- Hybrid work schedule available
Additional Information:
Salary commensurate with experience up to $70,000.
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