Contracts Specialist

George Mason University, United States

Updated: about 2 years ago
Location: Fairfax, VIRGINIA
Job Type: FullTime
Deadline: 03 Feb 2022

Position Information
Department Facilities Management
Alternate Department Description
Criminal Background Check Standard Background Check
Motor Vehicle Background Check Yes
Statement of Economic Interest Not Applicable
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Procurement Officer I
Working Title Contracts Specialist
Job Type Full-Time
Position Number 01080Z
Recruit Number STF10751
Working Hours
Location Fairfax, VA
Other Location
Pay Band Payband 4
Salary Commensurate with education and experience.
Web Announcement
Contracts Specialist
The George Mason University, Facilities Department is looking for an enthusiastic and energetic person for a Contracts Specialist position in our Fairfax location. The following are just some of the benefits we offer.
  • Potential for flexible and hybrid telework scheduling
  • Competitive salary
  • Outstanding state and university benefits including: 
    • 24 accrued paid days off per year, paid holidays, paid winter break, and paid sick leave
    • Comprehensive health/dental/vision benefits and life insurance
    • Industry leading retirement plans available including state VRS Hybrid Plan or Optional Retirement Plan
    • Professional development
    • Tuition reimbursement at GMU
    • Employee assistance programs, and much more!


George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. 
About the Position:

Purchasing and Fiscal Services, for George Mason University’s Facilities Department, is responsible for execution and management of the procurement and contract management of all goods and services related to Facilities Management. This position shall provide prompt, accurate and responsive procurement support to the Facilities department by applying the principals of competition to maintain the intent of the public procurement function. Conduct a variety of procurement activities to include purchasing of goods and services, obtaining bids and proposals for informal solicitations, developing reliable sources of supply including fostering relationships with small, woman-owned and minority firms, and expediting orders. This position shall also assist in Contract Management and Administration functions including gathering departmental requirements, formulating and writing statements of need for solicitations, oversee management of existing contracts and coordination with Contract Administrators, track contract usage and dollar values/budget, and liaise with Contracting Officers/Buyers in rectifying contract/vendor concerns. Provide accurate assistance, advice and guidance to requesters on procurement issues. Incumbent will exercise considerable discretion and judgment within established procedures and authority.
Required Qualifications:
  • Position requires a four-year degree in business (or related degree) or equivalent work experience; and
  • This position requires successful completion of the Certified University Purchasing Official (CUPO) certification and/or Virginia Contract Administrator (VCA) and/or Virginia Contracting Officer (VCO) certification program within one year of hire date. Candidate must be a certified VCO (or equivalent certificate program such as CPPB) within two years. 

Preferred Qualifications:

  • Experience in higher education or state procurement is desired. Working knowledge of facility maintenance and/or construction processes, preferably in State or other government situations is preferred. An emphasis in maintenance and repair organizational purchasing is desired but not required; and
  • Experience in small (under 200K) purchases is required (over $200K/formal procurement experience preferred). 
Special Instructions to Applicants
For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
For Full Consideration, Apply by:
Posting Date 01/20/2022
Job Close Date 02/03/2022
Open Until Filled? No
Telework Friendly? Yes
Mason Ad Statement
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education. 
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. 
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! 
George Mason University, Where Innovation is Tradition.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


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