Contracts and Grants Coordinator

University of North Carolina at Chapel Hill, United States

Updated: 17 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 11 Apr 2024

Posting Information
Posting Information


Department Chemistry-318300
Career Area Accounting/Finance/Auditing
Posting Open Date 02/26/2024
Application Deadline 04/11/2024
Open Until Filled No
Position Type Permanent Staff (EHRA NF)
Working Title Contracts and Grants Coordinator
Appointment Type EHRA Non-Faculty
Position Number 20062084, 20013469, 20062085
Vacancy ID NF0007863
Full Time/Part Time Full-Time Permanent
FTE 1
Hours per week 40
Position Location North Carolina, US
Hiring Range $55,000 - $66,240
Proposed Start Date 04/01/2024

Position Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Chemistry Department is one of the largest and most complex departments in the Division of Academic Affairs. There are 50 faculty members, 44 SHRA and 37 EHRA staff positions, 260 graduate students, 37 postdoctoral research associates, 700 undergraduate majors, and an annual total of approximately 10,000 registrations by all students in classroom and laboratory courses. The Department is housed in five buildings with over 580,000 sq. feet of space. The faculty participate in teaching assignments which involve an average of 200 students per faculty member per semester. The majority of faculty are research active and supervise graduate students working on their Masters or Ph.D. degrees, undergraduate students carrying out independent research and honors programs, research technicians and postdoctoral research associates. Primarily the research is funded by federal and private agencies such as NSF, NIH, Army, Navy, DOE, PRF and involves expenditures of more than nineteen million dollars annually. A total of over thirty-two million dollars from all sources is expended annually in the Department.
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
The Contracts and Grants Coordinator is responsible for generally managing and providing direction, guidance, and leadership related to pre-award and post-award contract and grant activities within Chemistry. The selected candidate will play a critical role in meeting the proposal development and grants management needs of assigned faculty within the department while also serving as a contact for faculty and staff regarding university and sponsor policies, processes, rules, and regulations.
This position is expected to perform high level tasks related to budgeting, proposal preparation, reporting, and overall grants management on a broad scale for many funding agencies – ranging from large, complex proposals and projects involving multiple faculty and departments at UNC and/or multiple collaborative universities (including subcontractors and/or consultants) to smaller, single-investigator awards or application submissions for student fellowships.
The Contracts and Grants Coordinator will:
- Take lead responsibility for planning and coordinating all contract and grant proposal submissions for assigned faculty in the department
- Assist with proposal development, including the estimation of project costs and the preparation of project budgets
- Prepare and submit proposal packages in university and sponsor systems
- Ensure compliance with sponsor terms and conditions
- Manage, monitor, track, and report on post-award activities
- Resolve post-award issues by working closely with departmental and university post-award staff
- Serve as the subject matter expert within the department for pre-award and post-award business processes
Minimum Education and Experience Requirements
Entry-level with Masters; or Bachelors and 0-2 yrs experience
Required Qualifications, Competencies, and Experience
It is necessary for the candidate to demonstrate the following:
- Knowledge and experience working with pre- and post-award financial management from a variety of sponsors.
- Extensive experience with calculating payroll and forecasting.
- Thorough understanding of how to interpret regulations and guidelines from a wide variety of funding agencies and use the funding mechanism required by those agencies.
- Proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint, and Access).
- Extensive experience creating spreadsheets and developing formulas in Excel.
- Strong communication and interpersonal skills.
- Strong customer service skills.
- Strong organizational, time management, and prioritization skills.
- Ability to perform work with a high degree of autonomy, accuracy, efficiency, and timeliness.
Preferred Qualifications, Competencies, and Experience
- Three or more years of experience with financial management of sponsored research (pre- and post-award).
- Previous experience with UNC-CH systems (e.g., CAYUSE, RAMSeS, ConnectCarolina, Infoporte).
- Experience with State, F&A, trust, and other fund types.
- Experience with financial and pre-/post-award management workflow tools.
- Experience managing funds and awards for multiple principal investigators across multiple units.
- Experience with shadow accounting.
- Experience with electronic personnel salary source management.
- Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), and/or Certified Pre-Award Research Administrator (CPRA) credentials.
- Experience managing or providing work direction to peers and clients/customers.
Special Physical/Mental Requirements
Campus Security Authority Responsibilities

Not Applicable.
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/275100

Posting Contact Information


Department Contact Name and Title Nicole Pifer
Department Contact Telephone or Email [email protected]
Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

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