Contracts Administrator

University of Utah, United States

Updated: over 2 years ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: The position may have been removed or expired!

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Contracts Administrator
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Announcement
Open Date 09/09/2021
Requisition Number PRN27625B
Job Title Contracts Administrator
Working Title Contracts Administrator
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area President
Department 00642 - PIVOT Center
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 31,600 to 50,000
Close Date
Open Until Filled Yes
Job Summary
The Partners for Innovation, Ventures, Outreach & Technology (PIVOT Center) leads the University of Utah’s centralized and integrated strategy and operation for technology commercialization, corporate engagement, and economic development. In doing so, PIVOT serves as a hub for the U to foster partnerships between industry, university, and government entities. 
This position provides direct administrative support to the Opportunity Management Team.
Responsibilities
  • Manage electronic and wet signature process.
  • Ensure timely distribution, execution, logging, and retrieval of all contracts, assignments, declarations, and Powers of Attorney.
  • Manage PIVOT Center legal email inbox. Screen incoming email, save correspondence and/or flag for further action by Intellectual Property Team.
  • Receive and file incoming physical mail, original patent certificates of correction.
  • Maintain Intellectual Property objects in Salesforce, which includes electronic filing receipts, application disclosure statements, publications, and office actions.
  • Coordinate, provide, and document inventor notification – publications, grants, etc.
  • Retrieve, file, and provide Invention Disclosure References.
  • May develop departmental procedures as needed.


    		•
    Minimum Qualifications
    A Bachelor’s degree in a related field plus one year of experience or equivalency required. Demonstrated human relations and effective communication skills also required.
    Preferences
    Type Benefited Staff
    Special Instructions Summary
    Additional Information
    The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
    Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. 
    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. 
    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
    Director/ Title IX Coordinator
    Office of Equal Opportunity and Affirmative Action (OEO/AA)
    135 Park Building
    Salt Lake City, UT 84112
    801-581-8365
    [email protected]
    Online reports may be submitted at     oeo.utah.edu
    For more information: https://www.utah.edu/nondiscrimination/
    To inquire about this posting, email:     [email protected] or call 801-581-2300.
    The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
    This position may require the successful completion of a criminal background check and/or drug screen.

    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * How many years of experience do you have in creating contracts, agreements, and/or bid documents?
    • Less than 1 year
    • 1 year or more, but less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more

    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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