Contracts Administrator

Job Summary:

Work in a dynamic clinical research administration office that strives to efficiently and effectively manage the operational components of clinical research in collaboration with our clinical research team. This service-based resource is critical infrastructure that enables the University of Colorado Anschutz Medical Campus to meet its research mission through the translational research pipeline. This is a Contracts Administrator position that will be assigned to manage all correspondence and follow up related to the review and negotiation sponsored research agreements, material transfer agreements and confidential disclosure agreements. The individual may also provide general assistance in other areas as required and will be assigned to various office tasks as work volume requires. The individual will report to the Director of Clinical Research Administration.

Key Responsibilities:

Contract Negotiation Process Management – 80%

Serve as a Contracts Administrator for the Clinical Research Administration Office located on the Anschutz Medical campus.

• Once an initial review and negotiation of terms and conditions has completed for a research agreement type, send the draft document to the outside party for their review.
• Respond to follow up correspondence and send to reviewer for additional review, input or clearance to start signatures.
• Manage the signature process using Adobe sign or Docusign, obtaining all required signatures.
• Appropriately identify and escalate issues as needed. 

• Assure a fully executed copy of the document is provided to all parties.
• Upon full execution of the document, ensure correspondence file is up to date and prep for Close out.
• Communicate clearly and effectively with appropriate faculty and staff to ensure comprehension of final set of terms and conditions.

Process Development 10%

• Participate with other team members in the development of practices and procedures in areas in need of development/improvement.
• Help identify, discuss, and solve workflow issues common to the clinical research contracting process.

Special Projects 5%

• Assistance is provided by attending meetings, researching issues, and drafting reports. Assist with special projects as assigned.

Other -5%

• Provide coverage as needed
• Willingness to help find answers to questions that are outside area of expertise.
• Other duties as assigned

Work Location:

Remote – this role is eligible to work remotely, but the employee must be in the United States.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital  and Children's Hospital Colorado  - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu . 

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
• 1 year of professional level experience in a fast paced, high volume customer service or support role.  

Applicants must meet minimum qualifications at the time of hire.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis. (A certificate from an accredited paralegal training program and 2 years of relevant experience may substitute for the bachelor's degree).

Preferred Qualifications:

• Experience in higher education grants and contracts administration
• Experience with industry-sponsored clinical research contracts. 

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Skills:

• Excellent analytical skills including the ability to apply basic math skills
• Exceptional customer service skills; team-oriented
• Organizational and time management
• Microsoft Office Suite applications, including Word and Outlook 

Ability to:

• Edit documents based on policy and procedure
• Identify issues and escalate for discussion
• Work in a high-volume office with deadlines.
• Understand and interpret applicable laws, policies, regulations, rules, guidelines, etc.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Christin Williamson, [email protected]  

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by March 7, 2024. 

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as  $52,936 -  $67,334

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .