Contract Specialist

Responsible for facilitating the procurement of departmental equipment, supplies, and services by a formal bidding process and ensuring best value for the University. Responsible for all levels of contract administration and oversight. Reviews, negotiates, and awards contracts to the maximum levels allowed by Regent's policy, on behalf of the University.

Required Duties: 

• Responsible for the purchasing process related to commodities for departments and/or colleges as assigned.
• Reviews requisitions for materials, supplies, equipment, and services.  Determines priority and available contract pricing.
• Prepares solicitation documents to include Request for Proposal (RFP), Invitation to Bid (ITB), and Request for Quote (RFQ) for posting and circulation. Analyzes vendor offers in preparation of evaluation. 
• Reviews contracts, negotiation terms, and conditions.
• Issues purchase orders within authorized signature authority.
• Assists with specification development.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education:  Bachelor Degree in Supply Chain Management, Business Administration, Accounting or related field. 

• 36 months purchasing experience, to include responsible buying and; or materials management.  

Equivalency/Substitution:  Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 84 months related experience.

Skills:

• Knowledgeable of all university procurement policies and procedures as well as State of Oklahoma law, and other governing laws and regulations
• Proficient in Microsoft Office
• Working knowledge of PeopleSoft and SciQuest
• Ability to demonstrate business experience in detail and technical purchasing operations
• Ability to read and interpret policy as well as State and Federal regulations
• Proficient verbal and written communication skills for composing audits, reports and policy advisory
• Ability to perform basic data analysis
• Ability to work on multiple projects within critical time constraints or deadlines 
• Ability to review, negotiate, and administer contracts
• Experience with preparing solicitation documents

Certifications:

• Valid Oklahoma Driver's License required to commute to all University locations or ability to obtain within 30 days of hire date.

Advertised Physical Requirements:

• Ability to engage in repetitive motions. 
• Standard office environment.  
• Frequent exposure to pressure caused by deadlines and busy periods.  
• Requires contact with other departments and university officials. 

Departmental Preferences:

•  Experience in working in Higher Education, Jaggaer, AIM systems and with informational technological orders and contracts. 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

 
Hiring contingent upon a Background Check?: Yes
Special Indications: None 
Job Posting
: May 15, 2024