Contract Specialist

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Closing Date:

04/24/2024

Type of Position:
Professional Staff - Information Technology

Workstudy Position:

No

Job Type:
Regular


Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:
IT Administration and Planning

Department's Website:

https://its.uark.edu

Summary of Job Duties:
Summary Of Job Duties
The Contract Specialist will assist the contract management team in gathering and processing information and getting information used to assemble contracts or agreements. This position also obtains limited vendor quotations, identifies and recommends products available through existing state procurement contracts. Verifies the delivery of products or services according to specifications and terms of contract. This position also verifies proper documentation to process contracts and agreements and Initiates documents to amend agreements. Assists staff with preparing for Request for Proposals by gathering and organizing documents. The Contract Specialist gathers information to help prepare draft contracts or agreements and maintains electronic databases and files. This position has regular telephone, written, electronic and personal contact with vendors.
Other duties as assigned.
Regular, reliable, and non-disruptive attendance is an essential job function of this job, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in related field from an accredited institution of higher education

• Experience preparing contracts, writing specifications, and evaluating products and services

• At least one year of experience working in a fiscal, contract, vendor or procurement environment

Applicable equivalencies may be considered on the above qualifications.

• Demonstrated time management skills to meet deadlines and handle multiple tasks simultaneously

• Related experience

Preferred Qualifications:

• Experience with Workday

• Experience with state procurement laws and policies

• Experience preparing contract documents and managing approval procedures

• Experience working in higher education

• Experience working in and fostering a diverse, multi-cultural environment

Knowledge, Skills, & Abilities:

• Knowledge of accounting principles and database management

• Knowledge of Microsoft software applications

• Excellent interpersonal, written, and oral communication skills

• Ability to comprehend and assimilate technical and business-related documents

• Ability to apply policies and procedures and other applicable regulations associated with assigned department or program

• Ability to conduct research, perform quantitative quality assurance reviews, and prepare reports

Additional Information:

Salary Information:

$55,000-60,000 per year, commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Julia Menke, [email protected]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
N/A

Frequent Physical Activity:
N/A

Occasional Physical Activity:
N/A

Benefits Eligible:
Yes