Contract and Grant Coordinator

University of North Carolina at Chapel Hill, United States

Updated: 3 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 17 Jan 2024

Posting Information
Posting Information


Department Physics and Astronomy-319000
Career Area Research Professionals
Is this an internal only recruitment? No
Posting Open Date 01/03/2024
Application Deadline 01/17/2024
Position Type Permanent Staff (SHRA)
Position Title Business Services Coordinator - Journey
Salary Grade Equivalent GN07
Working Title Contract and Grant Coordinator
Position Number 00052408
Vacancy ID P018515
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday – Friday
8am – 5pm (flexible)
This position may be eligible for a hybrid work arrangement.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $40,306 - $51,906
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The mission of the Department of Physics & Astronomy is providing instruction of the highest quality in physics and astronomy to undergraduate and graduate students at UNC-CH. Training in physics is fundamental among the natural sciences because it provides understanding of the forces governing the structure of matter, from subatomic particles to the large-scale structure of the universe.
Our departmental instructional mission spans all segments of the student community. Over 60% of all college graduates from UNC-CH have taken a course in our department. Among them: undergraduate liberal arts majors who should master the power of quantitative reasoning; undergraduates seeking a degree in another of the natural sciences, who need physics as a foundation for their advanced scientific training; the small number of undergraduates who major in physics, to whom we provide broad and rigorous training. Our graduate education and research advances frontiers of knowledge at the two extremes of space and time, from the very small) the realm of particle physics) to the very large (the realm of astronomy, while expanding the boundaries of knowledge in the many subfields spanning length scales between. Forefront physics and astronomy research requires access to well-equipped laboratories and extensive computing capabilities; it also must be supported by comprehensive and accessible library collections. Again, in research at this advanced level, the bridging aspect of physics provides basic interdisciplinary insight for many other sciences.
The department is composed of 33 Tenure/Tenure Track faculty and 21 fixed-term faculty. The department currently has 88 graduate students and 6 post-docs to assist in our teaching mission. In addition, the department includes 5 EHRA Non-Faculty employees who support the research mission of our faculty and students. With over 212 undergraduate majors, we are among the largest in the College of Arts and Sciences. We enroll 3525 students in classes each year.
Within the faculty ranks, there is a Departmental Chairman, 4 Associate Chairs that includes the Director of Undergraduate Studies and the Director of Graduate Studies. The department is supported by an administrative staff of 16 employees ranging from budget planning and management for the numerous research grants held by faculty in the department to maintaining courses and student records. The department operates two Recharge Centers. The department operates an Instrument Shop recharge center equipped with 8 lathes, 6 milling machines, 5 drill presses, 1 edm, 4 welders, 3 brakes, 2 table saws, 3 vertical bandsaws,1 cutoff saw ,and 1 press for technicians to provide design consultation and assemble instruments that serve the research and teaching needs of the faculty and students within the department and across the campus community. The department also operates a Hyperpolarized Xenon Gas Recharge Center that houses a Gas Polarizer and Polarimeter station providing hyperpolarized xenon gas for use as contrast agents for magnetic resonance imaging studies in small animals and humans that supports the research and teaching activities of faculty, post-docs, graduate students, and undergraduates.
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
The Grant and Research Coordinator will serve as a key member of the department’s accounting team and will perform a variety of business, fiscal & administrative functions for the department. This position will provide research support through grant proposal and post-award support. This includes handling grant budget development, grant close-out processes, and problem solving for assigned faculty (currently 14 faculty) in the department to include creating and maintaining a system of tracking and reporting of faculty and staff effort on sponsored projects. This includes developing funding plans for faculty with complex funding arrangements including cost-share requirements to ensure the department remains in compliance with campus and agency guidelines regarding effort reporting. Ultimately, the Grant and Research Coordinator assists and coordinates pre-award planning, proposal development, processing, and reporting. Additionally, this position will manage other accounts for the assigned faculty to include state and trust funds. This position also coordinates LOl’s (Letter of Intent) for faculty by identifying changes needed and detailing changes on the official documents. Coordinates with UNC legal counsel, institutions identified in the LOl’s, cash management team, and department to ensure documents are fully executed and payments received timely. The Grant and Research Coordinator will report directly to the Financial Services Manager and be expected to perform assigned duties to meet the changing business needs of the department’s complex financial management of programs and projects. This position will provide budget management, reconciliation of information and financial data, personnel administration, and other related functions.
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Candidates must possess strong computer skills and good mathematical skills. The selected candidate must demonstrate the ability to work with a high level of accuracy and attention to detail. Excellent written and verbal communications are required. This person must be experienced in Excel spreadsheet creation and maintenance. The selected candidate must possess excellent multitasking, problem-solving, and organizational skills and the ability to prioritize and work under deadline pressure with the ability to meet multiple competing deadlines. Candidate must also have proven ability to exercise excellent judgment, work independently and make sound decisions in the absence of formal guidelines. Because so many of the duties of this position involve constant interaction with others, candidates must possess strong interpersonal skills and the ability to work well in a collaborative team environment. Occasional weekend, evening, and overtime work may be required.
Preferred Qualifications, Competencies, and Experience
Previous accounting experience is preferred. Preference for individuals with the ability to develop grant proposal budgets, project expenses, apply granting agency guidelines, and manage electronic grant proposal submissions. Working knowledge of and the ability to interpret and apply a wide variety of departmental, University, State, and Federal policies and procedures that apply to grant proposals is preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/271806

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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