Contract and Custom Program Assistant

Posted: 15-Mar-24

Location: Storrs Campus

Salary: Open

Internal Number: 498218

JOB SUMMARY

The Contract and Custom Program Assistant (Student Services Program Assistant 2) will assist Experiential Global Learning (EGL) and Global Partnerships and Outreach (GPO) in the administration and delivery of UConn customized programs and assist with the execution of contracts and agreements. The incumbent is expected to work simultaneously on multiple programs, requiring the ability to multitask with great attention to detail.

DUTIES AND RESPONSIBILITIES

• Support the Custom Programs Specialist with custom program processes including sourcing, contract negotiation, and purchasing.
• Communicate with vendors, faculty, and students regarding custom program details.
• Create budgets for all custom EGL programs.
• Maintain an understanding of University policies pertaining to EGL. Responds to inquiries from faculty, and others regarding program policies, procedures, and requirements, making referrals as appropriate.
• Coordinate the human resources functions of EGL, including payroll, special payroll authorizations, student labor, and staff onboarding.
• Coordinate the visa process for designated EGL customized programs by serving as the liaison between EGL and consulates, creating visa instructions templates, and providing guidance to students applying for the visa.
• Draft partnership agreements and service contracts with global scope in consultation with the Global Partnerships and Outreach Coordinator.
• Assist in maintaining a database of partner relationships. Reviews and evaluates database forms, fields, and user interface for efficiency and reporting needs, and works with UITS to update modules as needed for effective data collection and record maintenance.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor's degree in a related field.
• Two to three years of related experience.
• Ability to use the Microsoft Office and Adobe Suites.
• Excellent oral and written communication skills.
• Excellent intercultural communication skills.
• Ability to handle multiple projects simultaneously and efficiently.
• Ability to prioritize workload to complete tasks successfully and in a timely and efficient manner.
• Ability to perform and coordinate administrative functions.

PREFERRED QUALIFICATIONS

• Previous experience working in a higher education setting.
• Experience working in study abroad and international education.
• Experience working on agreements and contracts.

APPOINTMENT TERMS

This is a full-time, permanent position. The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #498218 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on March 28, 2024. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce.  The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner.  This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all.  We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 The University of Connecticut is an AA/EEO Employer.

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About University of Connecticut
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.
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