Contract Analyst 2

Real Estate

Full Time

78000BR

Job Summary

The Contract Analyst is required to follow all the policies and procedures as set forth in the University of California Office of the President (UCOP) Facilities Manual, all applicable statutes, the Public Contract Code and Regental policies, UCSF Campus policies and departmental procedures as they related to the processing of contracts, the selection of Design Professionals, Professional Service Agreements, change orders and contract amendments.  The Contract Analyst will perform analysis and evaluation of prequalification documents, review of specifications; prepare bidding documentation, award construction contracts and will assist in all other administrative task related to contacts as needed.

Demonstrates professional skills as an experienced contract administrator to draft and issue varied contracts. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including identifying potential contractors, conducting the bidding process, drafting contract terms, and ensuring compliance with contract terms through contract completion.

This position will work with the Contracts Manager on custody and administration of all contract files and legal documents; develop and implement records maintenance and retention protocol in accordance with university retention policy and State record maintenance law and assist in managing the contracts database residing in the Design and Construction Business System.  This position will assist the team in tracking, monitoring and updating contract templates, desk procedures, departmental activity reports, and perform other duties as assigned.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Real Estate Campus Department of Design & Construction is responsible for providing comprehensive capital project delivery services for the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients.

Contracts: The Real Estate Campus & Health Contract Administration department provides centralized contract management and legal review services that include coordinating contract requests, advising on contractual matters, negotiating, and drafting legal documents, facilitating legal review, and timely renewal or termination of contracts to meet internal policies, Public Contract Code, UCOP (University of California Office of the President) Facilities Manual, and external regulations and optimizing legal and business terms.
Contracts Administration is a shared service in Real Estate that partners with Design & Construction, BCH-Oakland Design & Construction, Major Capital Projects, Campus Planning, and the Facilities Services departments to procure and contract Architectural, Engineering, and Construction services. 

The department’s Contract Unit is responsible for the development, interpretation, preparation and processing of all contacts (Design Professionals, Contractors, specialized consultants), and managing the contract administration process for UCSF Real Estate in support of its’ critical institutional support mission in adherence to University of California Contracting Policies and the California Public Contract Code.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 2 years relevant experience.
• Demonstrated knowledge and experience in the use of personal computer (Windows NT platform) and compatible financial management, database spreadsheet, Internet, email, and word-processing software.
• Strong written, verbal, and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
• Strong organizational, presentation and negotiation skills.
• Strong listening and political acumen skills.
• Demonstrated ability to establish and maintain productive working relationships, and to work as a team member when necessary.

Preferred Qualifications

• Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
• Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
• Thorough knowledge and understanding of specific contracting assignments.
• Knowledge of architectural and construction terminology

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007379 CONTRACT ADM 2

Job Category

Administrative Support, Legal Services, Professional (Non-Clinical), Professional and Managerial, Project Management, Real Estate Services

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Flexible (combination of onsite and remote work), Minnesota Street (SF)

Additional Shift Details

Monday to Friday, 8am to 5pm