Contract Administrator

We are seeking a Contract Administrator who will report to the Director Procurement Operations and will be responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase or sale of goods or services, such as equipment, materials, supplies, or products. The position handles contracts’ administration over their entire life cycle (beginning to end), including review of commercial and legal terms.

Specific Duties & Responsibilities

• Works in partnership with JHU Legal to oversee the legal terms (e.g., indemnity clause) and the preparation and revision of contracts that involve the purchase or sale of goods and services.
• Works closely with the Category Portfolio Group Manager and participates in negotiating the commercial terms of the contract (e.g., price, contract period).
• Develops practical and effective contract governance and administration policies, processes, procedures and work instructions for Procurement.
• Develops standardized contract template libraries to be used for re-occurring purchases. Negotiates contract terms and conditions.
• Prepares contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.
• Tracks authorizations and correspondence.
• Maintains detailed and organized les including audit les for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepares contract change, cancellation and other notices as required.
• Ensures contractors are in compliance with legal requirements, owner speciation's and government regulations.
• Conducts on-going training for procurement professionals and key stakeholders on the contract administration process, policies and technologies.
• Administers surveys, prepare reporting and other data collection and metrics compilation activities.
  

Special Knowledge, Skills & Abilities

• Requires strong contract clause and policy writing abilities in a procurement environment including knowledge of commercial contract terms and conditions, statements of work, acceptable clause medications and alternative fallback positions, plus advanced skill set in MS Word.
• Requires the ability to earn and retain the respect of Legal and Procurement professionals.
• Must be able to communicate effectively with and win cooperation from personnel at all levels of the organization.
• Must be able to get things done with informal authority.
• Must have exceptional written and verbal communication, time management and interpersonal skills.
• Must be able to achieve demanding deadlines without requiring constant follow-up.
• Must be able to re-order project priorities on short-notice and adapt to changing requirements.
• Prefer experience with contract database technologies.
• Prefer strong stand-up training and presentations skills, plus advanced presentation software skills.

Minimum Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management or related field.
• Minimum 5 years contract administration experience in complex procurement environment.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Contract Administrator
Role/Level/Range: ATP/04/PC
Starting Salary Range: Min $53,300 - Max $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5:00pm
Exempt Status: Exempt
Location: Remote
Department name: Buying
Personnel area: University Administration 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.