Conference and Events Planner

Dept Number/Name: 0-2600-000 / Honors College
College Division: Acad Affairs-Honors College
Salary Plan: Administrative
Job Code/Title: 9402 / Conference and Events Planner
Hiring Salary/Salary Range: $50,000 - $53,000 annually
Position Number: 00055242
ORGANIZATIONAL SUMMARY:
The Judy Genshaft Honors College (JGHC) offers a remarkable learning experience that combines the resources of a top research university with the personal attention and close-knit community most often associated with top-tier, private institutions, where high-achieving undergraduate students complete their general education requirements through a unique set of courses taken alongside the major requirements. In the JGHC, the full potential of education is realized when classroom learning is paired with experiential learning. The ability for students to participate in a diverse offering of this type of education is one of the factors that makes the College special. This type of learning is embodied in the three values of the College: global engagement, community service, and collaborative research. The mission of the JGHC is to provide transformative educational opportunities that will prepare highly motivated, intellectually curious, service-oriented, and academically accomplished students to become active and engaged thought leaders of the 21st century.
POSITION SUMMARY:
The responsibility of this position is to plan and execute events for the Judy Genshaft Honors College. This includes all event logistics, working with vendors and suppliers, and oversight of available budget throughout each event.

This work will occasionally require working evenings and weekends during events. Opportunities to work remotely when reasonably accommadable. 
RESPONSIBILITIES:
Planning and execution of events in the new Judy Genshaft Honors College building on the Tampa campus, including room reservations, parking, vendor quotes and invoices, registration/RSVP, venue preparation, rentals, catering, meals/lodging/transportation for guests, AV equipment, post-event teardown, and related matters.
Direct student assistants (AV/IT Techs, Honors Ambassadors) and custodial staff assigned to support special events as needed.
Monitor budget and project expenses for all events.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
Bachelor's degree and two years of experience in event planning and management, or a combination of post-high school education and experience equal to six years.
PREFERRED:
Strong organizational skills and demonstrated ability to create timelines and meet deadlines.
Strong communication and interpersonal skills.
Demonstrated ability to work with diverse stakeholders: leadership, vendors, faculty, professional staff, students, donors, etc.
Demonstrated ability to manage multiple projects with strong attention to detail.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

This work will occasionally require working evenings and weekends during events. Opportunities to work remotely when reasonably accommadable. 

Job Opening Number: 36719

Posting Date:  04/12/2024

Posting End Date: 04/19/2024

How To Apply 

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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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Work Location 

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About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

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