Community Relations Coordinator

Posting Details
Position Information

Position Title	Community Relations Coordinator
Position Type	Regular
Job Number	SA25024
Full or Part Time	Full-Time 40 Hours Weekly
Fair Labor Standard Act Classification	Non-Exempt
Anticipated Pay Range	$25.00 - $28.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	At Chapman University, we strive to be good neighbors in all that we do. Our Community Relations team is seeking a friendly, service-oriented Community Relations Coordinator who will assist with strategic outreach and engagement activities within the communities that surround the University’s campuses. The Community Relations Coordinator will organize internal and external events, assist with marketing and communications initiatives, and help support positive town-gown relations. Additionally, the Coordinator provides administrative and operational support to the Vice President and department, which includes responding to a wide variety of requests; drafting, editing, and preparing final versions of correspondence; processing financial documents and allocation reports; and performing research and executing special projects as assigned.
Responsibilities	Events, Marketing and Communications Collaborate with Strategic Marketing and Communications on content, design, and production for snail mail, digital, and social platforms. Ensure that specifications and deadlines are met. Manage and update department website, produce and disseminate newsletters & e-newsletters, oversee social media accounts. Collaborate with Event Operations on event ticketing, manage events in campuswide software (25Live). Oversee logistics for various meetings, working with catering/event staff as needed. Represent Community Relations at internal and external meetings and events. Specialized Administrative Support Provide support to the Vice President of Community Relations, such as meeting coordination, carrying out of special projects, and preparing meeting agendas and presentation materials. Participate on teams working on entitlement projects; assist Vice President with tracking city/local government relations activities. Serve as recording secretary and organizer for the Neighborhood Advisory Committee. Manage multiple priority activities that require coordination with senior leadership, community members and community organizations. Work closely with other departments, such as the Offices of the President and EVP/COO, Campus Planning and Design, Facilities Management, and Public Safety. Day-to-Day Operations Perform budget transfers, submit purchase orders and non-PO requests, and allocate P-Card reports. Utilize software to track expenditures (PeopleSoft). Review, analyze, and provide budget recommendations to Community Relations Manager on purchasing and expenses. Manage, track, and complete weekly reports. Process Independent Consultant Agreements and serve as Legal Affairs point of contact for contracts. Submit work orders for Facilities and IS&T as needed. Stock, order, and maintain supplies, printed materials, and office necessities. Oversee hiring and supervision of student employees. Other Duties As Assigned
Required Qualifications	Bachelor’s degree or equivalent combination of education and experience. At least two years of relevant experience. Skilled in project management. Must have experience with organizing complex tasks and working on multiple projects simultaneously, under conditions of pressure and competing interests. Strong oral, written, and culturally competent communication skills including excellent use of grammar and proven ability to prepare, edit, and proofread documents. Ability to learn, retain and utilize technology, including Microsoft 365 and Google Suite. Excellent customer service including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the university community. Ability to exercise initiative and good judgment and to work with reasonable independence. Ability to maintain a high level of confidentiality and to consistently conduct oneself in a tactful and diplomatic manner. Experience in coordinating and executing logistics for meetings and events. Marketing savvy, with a general understanding of social media management. Basic accounting skills and ability to monitor budget and expenses. Commitment to diversity, equity, and inclusion (DEI) principles.
Desired Qualifications	Knowledge of Orange County government, particularly the cities of Orange, Irvine, and Anaheim.
Special Instructions to Applicants	Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	3
Maximum Number of References	3