Communications Administrative Specialist

Updated: almost 2 years ago
Location: New Hyde Park, NEW YORK
Job Type: FullTime
Deadline: The position may have been removed or expired!

Department
 

Law Communications


About the Department
 

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. The Communications Office is responsible for promoting the Law School in every way, including all print and digital communications of the Law School. The Communications Office produces several print publications, manages the web and social media presence of the Law School, handles event communications and email templates, works with digital and print signage, and collaborates with faculty and staff around the Law School on public relations, media relations, and issues management. A friendly team with a very active portfolio, the Communications Office seeks team members who are passionate about communications and customer service, interested in stretching to learn new skills, always willing to help out, and possessing strong work ethic and attention to detail.


Job Summary
 

The Communications Administrative Specialist is part of the Communications Office and reports to the Associate Dean for Communications. The Communications Office manages all communications of the Law School, including materials for the Admissions office, the Dean of Students, Alumni Relations, Development, and the Office of Career Services, as well as numerous faculty projects and conferences and work for student groups. The Communications Office strives to take on any project needed by anyone in the Law School community, to provide advice on successful realization of the project, and to manage it excellently to completion.

Responsibilities

  • Manages the day-to-day administrative needs of the Communications Office and its staff, including data entry, maintenance of systems, digital asset management, financial processing, office management, project management of several types of communications materials (both print and electronic).
  • Beginner to intermediate graphic design work.
  • Manages event communications.
  • Works with other members of the Communications staff to provide excellent customer service to all parts of the Law School requiring assistance with print and electronic communications.
  • Potential opportunity for writing assignments if other work is successful and skill is shown.
  • Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.
  • Continues to build higher level knowledge of the University, processes and customers.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications


Education:

  • Bachelor's degree.

Technical Skills or Knowledge:

  • Knowledge of Microsoft Office.
  • Knowledge of Adobe Creative Suite.

Preferred Competencies

  • Strong attention to detail.
  • Excellent performance of administrative responsibilities.
  • Knowledge of higher education environment a plus.
  • Substantial responsibility and creative development will be available to those who prove themselves.

Application Documents

  • Resume (required)

  • Cover letter (preferred)

  • Examples of design work (preferred)

  • Examples of written work (preferred)



When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family
 

Communications


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



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