Collegiate Scholars Program Coordinator

Updated: about 1 month ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

Civic Engagement OCE Directors


About the Department
 

The University of Chicago is one of the world's preeminent research universities committed to open, rigorous, and intense inquiry and pedagogy. The work of its faculty has defined several schools of thought and has had a transformative impact on such fields as economics, science, energy production, mathematics, medicine, law, business, religion, policy, sociology, archeology, and historical, cultural and literary analysis. Consisting of an undergraduate college, four graduate divisions, and six professional schools, the University operates two major laboratories, an internationally acclaimed medical center, an outstanding K-12 private school, a public charter school with four distinct campuses, a professional theater, museums, and the nation's largest academic press. The University also has a strong global presence with its own facilities in Beijing, Delhi, Hong Kong, Paris, and active educational programs in locations around the world. While the University is global, it is also local as a major economic anchor and cultural destination on the South Side of Chicago. The Office of Civic Engagement and External Affairs (OCE) is responsible for a diverse portfolio of programs and initiatives related to community relations, civic and City/State/Federal government relations, economic development, corporate relations, business diversity, and educational outreach programs, while supporting faculty and local community-based research projects and initiatives. The office works closely with internal and external stakeholders on a range of quality-of-life initiatives, including public education, community development, workforce development, arts and culture, public safety, employer-assisted housing, and civic partnerships. Founded in 2003, the University of Chicago Collegiate Scholars Program (CSP) addresses urban education issues by cultivating high achieving and underrepresented students from Chicago Public Schools and creating a network of young leaders committed to college success. The mission of the Collegiate Scholars Program is to prepare talented Chicago Public Schools students in grades 10-12 for admission and success at the nation's top colleges and universities. The Program provides each scholar the opportunity to learn and explore in a simulated highly selective college environment. CSP is shaped around a core curriculum of humanities, social sciences, mathematics and science courses during the summer months taught by University of Chicago faculty and PhD candidates, and enrichment activities geared towards college readiness, cultural awareness, leadership and civic engagement during the academic year. Furthermore, the Collegiate Scholars Program, as well as other OCE programs (such as the Neighborhood Schools Program, and the Office of Special Programs-College Prep) serves as an integral part of UChicago Promise, an institutional commitment that broadens access to the University's transformative education programs. The Collegiate Scholars Program is also a component of the University’s Odyssey Program, a holistic model to support students with financial need before, during, and after their college careers.


Job Summary
 

Reporting to the Assistant Director of the Collegiate Scholars Program, the Program Coordinator will promote the mission of CSP and support the program’s staff, faculty, students and their parents/guardians. The Program Coordinator will manage projects and services related to student advising, program recruitment and admissions and overall strategic priorities of the Collegiate Scholars Program.
The Program Coordinator will promote a college-going culture that inspires college exploration, intellectual inquiry, self-discovery and excellence. Coordinate and implement college readiness and access activities including workshops, college visits, and special programs related to college, academic and career success. To ensure each student is supported throughout their tenure in the Collegiate Scholars Program, the Program Coordinator will manage a case load of Collegiate Scholars and provide them with college advising support via virtual and in-person advising sessions. Most importantly, these advising sessions will ensure scholars are aligning for selective university admission. The Program Coordinator will also support the planning and execution of new scholar orientation and the annual CSP graduation ceremony. The Program Coordinator will assist the Assistant Director with the planning and coordination of the Collegiate Scholars Program’s annual recruitment and admissions cycle. The Program Coordinator will develop recruitment marketing materials, organize high school visits, monitor, evaluate and disseminate applicant files for the reading/interview cycle. The Program Coordinator will be instrumental in promoting a balanced, quality intake process that considers the full scope of the Chicago Public Schools population including, neighborhood schools, charter schools, low income, and first-generation students.

Responsibilities

  • Regularly conducts individual and group college advising sessions with scholars in person or remotely.
  • Regularly updates program database with advising session notes and scholar reports that include academic records, college/career interests, and other student related data/matters.
  • Serves as a resource connecting, securing or coordinating academic/personal assistance for all students as needed.
  • Develops relationships with parents/guardians regarding students’ progress, educational needs and advancement in high school and CSP.
  • Communicates college readiness and access resources with scholars and parents/guardians.
  • Supports the planning and execution of CSP’s annual new scholar orientation program and activities.
  • Supports the development, planning and coordination of college readiness and access workshops for parents/guardians and scholars.
  • Coordinates and plans local and national college visits.
  • Supports the planning and coordination of CSP’s annual graduation and key ceremony.
  • Plans and coordinates annual recruitment and admissions process by regularly updating project timelines/milestones, admissions marketing materials and the CSP application.
  • Provides outreach to Chicago Public Schools high school counselors for support in marketing CSP to prospective students.
  • Leverages CSP’s social media platforms and oversees the development of social media posts that highlight key program announcements including admissions updates and notable student success stories.
  • Conducts high school visits and information sessions to prospective students.
  • Facilitates high school information sessions for audiences of prospective Collegiate Scholars.
  • Provides support for the annual CSP summer session in the areas of student registration, academic courses, enrichment workshops, and/or summer internships.
  • Serves as a chaperone at CSP enrichment events focused on leadership development, career exploration, arts and culture, and more.
  • Works in collaboration with the CSP staff and the entires College Readiness and Access team.
  • Manages student and parent/guardian year-round programming by serving as a chaperone and/or helping with event setup and clean up.
  • Provides support for the annual CSP Summer Session.
  • Maintains knowledge and understanding of college culture, highly selective college and university admission trends/requirements.
  • Administers new initiatives for the Collegiate Scholars Program or more broadly within the College Readiness and Access portfolio.
  • This position is contingent on continued or future funding.
  • Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
  • Interacts with faculty, researchers and staff for committee work or information.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor's degree.

Experience:

  • Minimum of three years of progressive experience working in education or college readiness and access programs.
  • Background working in higher education and/or research-related institutions.
  • Skillful in designing and implementing events, workshops and programs.
  • Insightful with selective college/university admissions and financial aid.
  • Working knowledge on issues related to racial, ethnic, class and gender equality in education.
  • Seasoned with top-tier college admissions and Chicago Public Schools.
  • Knowledge and experience working with Chicago Public Schools or similar public-school district.
  • Excellent verbal and written communication skills, including executive-level audiences.
  • Proficient with managing social media.
  • Advanced proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and Google Workspace (Docs, Sheets, and Forms).

Preferred Competencies

  • Work effectively across an institution of higher education – including students, faculty, and staff – and with the broader community, including schools, community and civic organizations.
  • Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
  • Evidence of creativity, positive attitude, sense of humor and extremely motivated. 
  • Organized, detail-oriented and exhibits excellent follow through.
  • Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
  • Receptive to feedback, willing to learn, embracing continuous improvement.
  • Self-motivated and able to work independently.
  • Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination.
  • Work under pressure and take on new assignments.
  • Excellent verbal and written communication skills.
  • Work independently with a high degree of initiative; ability to meet deadlines; maintain confidentiality, and problem solve.
  • Demonstrated ability to build relationships with diverse populations of students/families.
  • Maintain a calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
  • Demonstrated ability to contribute as a colleague and team player.

Working Conditions

  • Occasional evenings and weekends.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Administration & Management


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

Civic Engagement OCE Directors


About the Department
 

The University of Chicago is one of the world's preeminent research universities committed to open, rigorous, and intense inquiry and pedagogy. The work of its faculty has defined several schools of thought and has had a transformative impact on such fields as economics, science, energy production, mathematics, medicine, law, business, religion, policy, sociology, archeology, and historical, cultural and literary analysis. Consisting of an undergraduate college, four graduate divisions, and six professional schools, the University operates two major laboratories, an internationally acclaimed medical center, an outstanding K-12 private school, a public charter school with four distinct campuses, a professional theater, museums, and the nation's largest academic press. The University also has a strong global presence with its own facilities in Beijing, Delhi, Hong Kong, Paris, and active educational programs in locations around the world. While the University is global, it is also local as a major economic anchor and cultural destination on the South Side of Chicago. The Office of Civic Engagement and External Affairs (OCE) is responsible for a diverse portfolio of programs and initiatives related to community relations, civic and City/State/Federal government relations, economic development, corporate relations, business diversity, and educational outreach programs, while supporting faculty and local community-based research projects and initiatives. The office works closely with internal and external stakeholders on a range of quality-of-life initiatives, including public education, community development, workforce development, arts and culture, public safety, employer-assisted housing, and civic partnerships. Founded in 2003, the University of Chicago Collegiate Scholars Program (CSP) addresses urban education issues by cultivating high achieving and underrepresented students from Chicago Public Schools and creating a network of young leaders committed to college success. The mission of the Collegiate Scholars Program is to prepare talented Chicago Public Schools students in grades 10-12 for admission and success at the nation's top colleges and universities. The Program provides each scholar the opportunity to learn and explore in a simulated highly selective college environment. CSP is shaped around a core curriculum of humanities, social sciences, mathematics and science courses during the summer months taught by University of Chicago faculty and PhD candidates, and enrichment activities geared towards college readiness, cultural awareness, leadership and civic engagement during the academic year. Furthermore, the Collegiate Scholars Program, as well as other OCE programs (such as the Neighborhood Schools Program, and the Office of Special Programs-College Prep) serves as an integral part of UChicago Promise, an institutional commitment that broadens access to the University's transformative education programs. The Collegiate Scholars Program is also a component of the University’s Odyssey Program, a holistic model to support students with financial need before, during, and after their college careers.


Job Summary
 

Reporting to the Assistant Director of the Collegiate Scholars Program, the Program Coordinator will promote the mission of CSP and support the program’s staff, faculty, students and their parents/guardians. The Program Coordinator will manage projects and services related to student advising, program recruitment and admissions and overall strategic priorities of the Collegiate Scholars Program.
The Program Coordinator will promote a college-going culture that inspires college exploration, intellectual inquiry, self-discovery and excellence. Coordinate and implement college readiness and access activities including workshops, college visits, and special programs related to college, academic and career success. To ensure each student is supported throughout their tenure in the Collegiate Scholars Program, the Program Coordinator will manage a case load of Collegiate Scholars and provide them with college advising support via virtual and in-person advising sessions. Most importantly, these advising sessions will ensure scholars are aligning for selective university admission. The Program Coordinator will also support the planning and execution of new scholar orientation and the annual CSP graduation ceremony. The Program Coordinator will assist the Assistant Director with the planning and coordination of the Collegiate Scholars Program’s annual recruitment and admissions cycle. The Program Coordinator will develop recruitment marketing materials, organize high school visits, monitor, evaluate and disseminate applicant files for the reading/interview cycle. The Program Coordinator will be instrumental in promoting a balanced, quality intake process that considers the full scope of the Chicago Public Schools population including, neighborhood schools, charter schools, low income, and first-generation students.

Responsibilities

  • Regularly conducts individual and group college advising sessions with scholars in person or remotely.
  • Regularly updates program database with advising session notes and scholar reports that include academic records, college/career interests, and other student related data/matters.
  • Serves as a resource connecting, securing or coordinating academic/personal assistance for all students as needed.
  • Develops relationships with parents/guardians regarding students’ progress, educational needs and advancement in high school and CSP.
  • Communicates college readiness and access resources with scholars and parents/guardians.
  • Supports the planning and execution of CSP’s annual new scholar orientation program and activities.
  • Supports the development, planning and coordination of college readiness and access workshops for parents/guardians and scholars.
  • Coordinates and plans local and national college visits.
  • Supports the planning and coordination of CSP’s annual graduation and key ceremony.
  • Plans and coordinates annual recruitment and admissions process by regularly updating project timelines/milestones, admissions marketing materials and the CSP application.
  • Provides outreach to Chicago Public Schools high school counselors for support in marketing CSP to prospective students.
  • Leverages CSP’s social media platforms and oversees the development of social media posts that highlight key program announcements including admissions updates and notable student success stories.
  • Conducts high school visits and information sessions to prospective students.
  • Facilitates high school information sessions for audiences of prospective Collegiate Scholars.
  • Provides support for the annual CSP summer session in the areas of student registration, academic courses, enrichment workshops, and/or summer internships.
  • Serves as a chaperone at CSP enrichment events focused on leadership development, career exploration, arts and culture, and more.
  • Works in collaboration with the CSP staff and the entires College Readiness and Access team.
  • Manages student and parent/guardian year-round programming by serving as a chaperone and/or helping with event setup and clean up.
  • Provides support for the annual CSP Summer Session.
  • Maintains knowledge and understanding of college culture, highly selective college and university admission trends/requirements.
  • Administers new initiatives for the Collegiate Scholars Program or more broadly within the College Readiness and Access portfolio.
  • This position is contingent on continued or future funding.
  • Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
  • Interacts with faculty, researchers and staff for committee work or information.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor's degree.

Experience:

  • Minimum of three years of progressive experience working in education or college readiness and access programs.
  • Background working in higher education and/or research-related institutions.
  • Skillful in designing and implementing events, workshops and programs.
  • Insightful with selective college/university admissions and financial aid.
  • Working knowledge on issues related to racial, ethnic, class and gender equality in education.
  • Seasoned with top-tier college admissions and Chicago Public Schools.
  • Knowledge and experience working with Chicago Public Schools or similar public-school district.
  • Excellent verbal and written communication skills, including executive-level audiences.
  • Proficient with managing social media.
  • Advanced proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and Google Workspace (Docs, Sheets, and Forms).

Preferred Competencies

  • Work effectively across an institution of higher education – including students, faculty, and staff – and with the broader community, including schools, community and civic organizations.
  • Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
  • Evidence of creativity, positive attitude, sense of humor and extremely motivated. 
  • Organized, detail-oriented and exhibits excellent follow through.
  • Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
  • Receptive to feedback, willing to learn, embracing continuous improvement.
  • Self-motivated and able to work independently.
  • Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination.
  • Work under pressure and take on new assignments.
  • Excellent verbal and written communication skills.
  • Work independently with a high degree of initiative; ability to meet deadlines; maintain confidentiality, and problem solve.
  • Demonstrated ability to build relationships with diverse populations of students/families.
  • Maintain a calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
  • Demonstrated ability to contribute as a colleague and team player.

Working Conditions

  • Occasional evenings and weekends.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Administration & Management


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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