College Clerical Asst II

College Clerical Asst. II

Harold Washington College

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city.  The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

 

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

 

PRIMARY OBJECTIVE:

Under supervision, performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.

DUTIES & RESPONSIBILITIES:
1. Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
2. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
3. Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
4. Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
5. Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
6. Adheres to CCC Customer Service Excellence standards.
7. Performs related duties as required.

SUPERVISORY RESPONSIBILITIES:
Direct Supervision: Indirect Supervision:
None None

QUALIFICATIONS:
1. Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
2. Proficient in PC desktop and related software programs. Ability to operate a personal computer.
3. Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.
4. Skill in basic filing, record keeping and operation of a variety of office machines.

Additional Information