College Clerical Assistant II - TRiO - Part Time

COLLEGE CLERICAL ASSISTANT II -  TRiO - PART TIME
MALCOLM X COLLEGE
 

The TRiO Education Opportunity Center provides counseling and information on college admissions to qualified adults who want to enter or continue a program of postsecondary education. The program also provides services to improve the financial and economic literacy of participants.

 

Primary Objective: Under supervision, performs a variety of routine clerical duties in a college administrative or departmental office.

ESSENTIAL DUTIES: 

• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
•  Assists in reviewing time sheets and prepares attendance reports for payroll processing. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
•  Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
•  Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
•  Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
•  Adheres to CCC Customer Service Excellence standards.
•  Performs related duties as required.

QUALIFICATIONS:

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
• Available to work Mondays to Wednesdays 9 a.m. to 5 p.m. and Thursday 9:00 a.m. to 4 p.m. 
• Proficient in PC desktop and related software programs. Ability to operate a personal computer.
• Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.
• Skill in basic filing, record keeping and operation of a variety of office machines.
  
  

Malcolm X College has been named a 2024 Most Promising Places to Work in Community Colleges award winner! NISOD joins Diverse: Issues in Higher Education in recognizing Malcolm X College’s best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

This position is represented by the Local 1708 union.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!
Additional Information

• Salary Range: $16.00-$18.00 per hour