Collaborations Coordinator

Updated: 3 months ago

21-Nov-2023

Harvard Medical School

64293BR


Position Description

The Football Players Health Study at Harvard University was initiated in 2014 to evaluate and improve the health and wellbeing of former professional football players. The Study is funded by the NFL Players Association (NFLPA) and is one of the largest sports research projects ever undertaken.

The Study is researching medical conditions that affect the quality and longevity of life of former football players, and working to identify and prioritize promising new approaches to prevent, diagnose and treat those conditions. The Study strives to meet its aims by collecting data directly from former players and by supporting innovative research. The research program sits within Harvard Catalyst | The Harvard Clinical and Translational Science Center.

Reporting to the Senior Director, the Collaborations Coordinator will work closely with the Player Outreach and Engagement team and the Faculty team to identify potential collaborations with external academic and industry partners with research agendas that align with the FPHS. They will support the outreach and maintenance of academic and industry collaborations, including contracts, data sharing agreements, and protocol coordination. They will also collaborate with the Player Engagement, Longitudinal Studies, and Early Aging teams to ensure that any projects with external collaborators requiring FPHS study participants reach their recruitment targets. They also will track the progress of agreed upon projects and deliverables and communicate the status to the Faculty through Benchmarks reviews and the NFLPA via required reports on a regular basis. Finally, the Collaborations Coordinator will provide administrative support to advance partnerships through scheduling meetings, preparing presentations, and following-up action items identified during the meetings.

Learn more about the Football Players Health Study on the website: http://footballplayershealth.harvard.edu .

Duties and Responsibilities:

  • The Collaborations Coordinator will work closely with the Study Faculty team, the Sr. Director, and the Player Outreach and Engagement team to facilitate potential collaborations with external academic and industry partners with research agendas that align with the FPHS.
  • Organizes and implements tracking systems and procedures to support the coordination of multiple collaborations.
  • Draft, edit and prepare correspondence, reports and other material using tracking tools, spreadsheets and/or databases.
  • May assist in interviewing and training staff members on developed tracking tools and recruitment plans
  • Provides administrative support for the development and maintenance of external collaborations, including scheduling meetings, drafting agendas, and tracking required follow-up.
  • Responsible for implementing and tracking cross-study recruitment activity, participation status, study enrollment, and incoming contact information for collaborative research studies, ensuring enrollment targets are met.
  • May travel to former player community events or conferences to increase the visibility of the Football Players Health Study or conduct specific collaborations outreach.
  • Attends regular team meetings to stay informed of current and upcoming program activities and needs.
  • Contributes to Football Players Health Study goals by accomplishing related duties as required.

Basic Qualifications

4 or more years of experience. Higher education may count towards experience


Additional Qualifications and Skills

  • Bachelor's degree preferred.
  • Excellent interpersonal and communication skills required.
  • Ability to prioritize work in an environment with multiple and conflicting interests.
  • Ability to work independently and with a team.
  • Ability to handle complex and confidential information with discretion.

Additional Information

This is a term appointment, with an end date of June 30, 2026, with the possibility of renewal contingent on funding.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.


Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration


Department Office Location

USA - MA - Boston


Job Code

403134 Coordinator I


Work Format

Hybrid (partially on-site, partially remote)


Department

Clinical and Translational Science Center


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


Schedule

​35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm


Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


LinkedIn Recruiter Tag (for internal use only)

#LI-KM2



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