Clinical Trial Financial Manager

Updated: 3 months ago
Location: Chicago, ILLINOIS


Posted: 14-Sep-23

Location: Chicago, Illinois

Type: Full-time

Salary: Open


Project/Program Management/Planning

Internal Number: JR23727

Location: Chicago, IL

Job Description:

  • Serves as a primary account administrator for account owners.

  • Creates accounts and works within the Financial Accounting System.

  • Allocates, authorizes, monitors, and controls expenses.

  • Manages check and wire-transfer deposits and earnings invoicing for industry-funded clinical trials.

  • Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System).

  • Facilitates timely reconciliation and close-out of terminated clinical trial FAS accounts.

  • Maintains, oversees, reconciles, and corrects errors in accounts. Processes clinical research and core bills for payment.

  • Partners with CT Contracts Managers on budgetary amendment implementation.

  • Communicates regularly with study staff on accrual tracking.

  • Trains clinical study and other administrative staff on VETS use, completion, and interpretation.

  • Maintains central CTFG tracking system for VETS and FAS.

  • Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.

  • Allocates and authorizes expenditures.

  • May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.

  • Advises and assists in most relations and communications with funding agencies, subcontractors, and others.

  • Monitors expenditures on approximately 560 - 700 active individual faculty accounts.

  • Proposes solutions to discovered problems and fixes according to proper policy and procedure.

  • Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary.

  • Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.

  • Creates and maintains excel spreadsheets and databases as necessary to track Division finances.

  • Works closely with Section Administrators and Department Leadership to effectively manage faculty accounts and ensure proper spending.

  • Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.

  • Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

  • Performs other related work as needed.

Preferred Qualifications


  • Advanced Degree.


  • Previous financial experience.

  • Working knowledge in FAS, Business Objects, and academic medical operations.

  • An understanding of fund accounting principles, federal and major non-federal post-award policies, allowable cost policies, and fundamental academic medical research accounting principles.

â‹Preferred Competencies

  • Strong computer skills including word processing, database management, and spreadsheet skills.

  • Excellent verbal and written communication skills.

  • Attention to detail.

  • Flexible and adaptable.

  • Knowledge of general accounting standards and auditing.

  • Strong organizational skills.

  • Sound financial and analytic skills.

  • Research issues and propose solutions to problems.

  • Demonstrated initiative in improving processes and enhancing systems.

  • Exercise sound judgment, discretion and tact.

  • Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.

  • Work with individuals from across the division and University.

  • Proficient in research methods and funding sources.

  • Expertise with clinical trials.

  • Background with federal and non-federal regulations for grant management.

  • Proficiency with fund accounting.

  • Familiarity with federal and non-federal grant and contract policies.

Working Conditions

  • Remote.

Application Documents

  • Resume (required)

  • Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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