Clinical Research Coordinator Associate

Updated: 16 days ago
Location: Stanford, CALIFORNIA

The Department of Anesthesiology, Pain & Perioperative Medicine and Stanford Children’s Health is seeking a 80% FTE, 32 hours per week, Clinical Research coordinator Associate (CRCA) to provide oversight for multiple investigations. The CRCA is a key member of the team in the Pediatric Pain Management Center (PPMC), outpatient Pediatric Rehabilitation Program (PReP) and the Biobehavioral Pediatric Pain (BPP) Lab. Current investigations include 1) tracking functional outcomes for patients treated in the outpatient and intensive outpatient programs, 2) assessing utility of multi-system (youth, caregivers, family) group interventions, 3) investigating the efficacy of graded exposure therapy, 4) discovery of multimodal biomarkers of pain persistence versus recovery.

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers


  • Serve as primary contact with research participants, sponsors, and regulatory agencies.  Coordinate studies from startup through close-out.
  • Collaborate with BPP Lab team to screen and determine eligibility across multiple clinical research studies, gather consent from study participants and execute according to study protocol; assist in development of recruiting strategies. 
  • Collect and manage patient and laboratory data for clinical research projects, including clinical data registry Peds-CHOIR (Pediatrics Collaborative Health Information registry) and other internal databases.  Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms. 
  • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure institutional Review Board renewals are completed.
  • Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact. Maintain study data and regulatory documents, participate in planning and development of clinical studies, and pre-processing and analysis of data.
  • Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct. 
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements. Perform data extraction and collection, project data base monitoring, and assist in preparation of research findings.
  • Complete project-related administrative and budgetary responsibilities of a limited scope as needed.
  • Participate in monitor visits and regulatory audits. 

* - Other duties may also be assigned


  • Knowledge of principals of clinical research and federal regulations.
  • Ability to effectively work in a face paced environment with multiple projects and timelines.
  • Familiarity with IRB guidelines and regulations.
  • Previous experience with SPSS and other related database applications.
  • Previous experience working with children and families.
  • Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.
  • Fluency in Spanish as plus.


  • Two-year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience. 


  • Strong interpersonal skills.
  • Proficiency with Microsoft Office.
  • Knowledge of medical terminology.
  • Ability to work under deadlines with general guidance.
  • Ability to work with human study participants.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Occasional evening and weekend hours.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

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