Clinical Education Coordinator

HEALTH SCIENCES (BL-MED-IUBLA)

The IU School of Medicine is the largest School of Medicine in the country. The Bloomington regional campus is the largest campus outside of Indianapolis, and hosts 100 medical students, 35 graduate students, over 400 baccalaureate students pursing a minor in Medical Sciences, and thousands of baccalaureate and graduate students enrolled in our medical sciences courses. Our faculty includes basic and translational science research faculty in Cell and Molecular Cancer Biology, and educational research faculty in Anatomy; teaching faculty who support the baccalaureate, graduate and medical doctorate teaching missions, and over 250 adjunct faculty in our region. We employ 16 full and hourly part time staff.

The IUSM-Bloomington enjoys close relationships not only with the other Schools on the Bloomington campus, but also with the Simon Cancer Center, the statewide Clinical and Translational Science Institute, Regenstrief Institute, and IU Health South Central Region. In the next few years, our campus will launch the first ever Graduate Medical Education programs in Bloomington in Emergency Medicine and Internal Medicine. These medical residencies will deepen our relationship with IU Health and the IUSM Graduate Medical Education office, and improve the medical care provided for nearly half a million patients in the South Central region of Indiana.

Department-Specific Responsibilities

• Manages the day-to-day operation of the internal medicine residency program.
• Develops an in-depth knowledge of the ACGME and program requirements in internal medicine and serve as a liaison between the learners, faculty and other staff and the ACGME.
• Provides administrative support to the program, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations. and arranging meetings and conferences. 
• Schedules rotations and didactics for residents.
• Counsels and monitors residents on administrative issues such as scheduling; rotation requirements; work hours; evaluations of students, peers, faculty, rotation, and program; benefits, and leave. 
• Coordinates activities related to recruitment including events, screening, interviewing, reference checks and orientation for candidates. 
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility. 
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of the program. 
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained. 
• Participates in development and educational activities for professional development including attending the annual Alliance for Academic Internal Medicine meeting and pursuing certification through the National Board for Certification-Training Administrators of Graduate Medical Education.

General Responsibilities

• Provides administrative support to the department, such as manages calendars, answers phone calls, creates routine and confidential correspondence, drafts reports and presentations, and arranges meetings and conferences.
• Schedules rotations and clinic hours for members, and may arrange extracurricular activities.
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care.
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of experience in administration, office management, or program coordination

Preferred

• Experience in a clinical or academic setting

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$48,000 - $53,000 per year based on experience

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Mastery

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

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