Details
Posted: 10-Apr-24
Location: Ames, Iowa
Salary: Open
Categories:
Academic/Faculty
Internal Number: R14413
Position Title:
Clerk IV
Job Group:
Merit
Required Minimum Qualifications:
⢠Any combination of progressively responsible related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to four years of full-time employment.
Preferred Qualifications:
Procurement/expense related experience
General accounting experience or knowledge
Previous experience working in a higher education setting
Microsoft Office Suite, specifically Excel and Teams, and videoconferencing experience
Job Description:
The Division of Operations and Finance is seeking candidates to facilitate value-added procurement support. This position will use knowledge and skills to provide exceptional customer service to an area for procurement and expense needs. The primary duties of this position include determining the best method for procuring and paying for supplies, services, and equipment, coordinating equipment and supply purchases through suppliers, Central Stores or Chemistry Stores, and cyBUY.
Â
For non-purchase order procurement, they will assist with procuring goods and services for an area in compliance with university policies and procedures. They will also prepare spend authorizations (i.e. cash advances for travel) as well as travel and expense reimbursements. They play a critical role in the reconciliation of purchasing cards as well as travel and hospitality cards. They also provide accounts payable functions to ensure suppliers are paid promptly.
This position will have a working/business title of Procurement and Expense Specialist.
This position offers the opportunity for hybrid work but does require the employee to reside in the state of Iowa on or before the start of employment.
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.Â
Characteristic Duties and Responsibilities
⢠Researches information, prepares, reviews and analyzes documents, such as reports, applications, records etc., applicable to a specialized subject area requiring independent informational search and a knowledge of the policies and procedures of both the assigned and related work areas.
⢠Creates and maintains a complex database that requires specialized subject matter knowledge.
⢠Analyzes the data to maintain the database and generate reports.
⢠Troubleshoots database problems for staff.
⢠Advises staff, faculty, and others requiring interpretation of policies and regulations of specific projects or programs in assigned work area.
⢠Coordinates intra unit and interunit operations and procedures and participates in regular staff meetings to discuss and assist in developing operational policies and procedures.
⢠Composes correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas.
Knowledge, Skills, and Abilities
⢠Knowledge of institutional and unit policies, processes, and forms.
⢠Knowledge of format and clerical procedures to arrange a variety of material from different sources in a coherent and logical manner.
⢠Knowledge of grammar, spelling, punctuation, and capitalization.
⢠Skill in utilizing computer software packages and online systems to develop unit-specific applications.
⢠Skill in operating office equipment.
⢠Ability to communicate effectively with staff, students, and the public.
⢠Ability to make decisions requiring interpretation and judgment.
⢠Ability to follow oral and written instructions and interpret institutional and other policies accurately.
⢠Ability to gather, analyze, and display data in appropriate format and keep accurate records.
⢠Ability to organize and prioritize multiple tasks.
Appointment Type:
Regular
Number of Months Employed Per Year:
12 Month Work Period
Time Type:
Full time
Pay Grade:
11
Application Instructions:
To apply for this position, please click on âApplyâ and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:⢠Retirement benefits including defined benefit and defined contribution plans⢠Generous vacation, holiday and sick time and leave plans⢠Onsite childcare (Ames, Iowa)⢠Life insurance and long-term disability⢠Flexible Spending Accounts⢠Various voluntary benefits and discounts⢠Employee Assistance Program⢠Wellbeing program⢠Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date:
April 9, 2024
Posting Close Date:
April 16, 2024
Job Requisition Number:
R14413
Create a Job Alert for Similar Jobs
Logo
About Iowa State University
Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. Over 36,000 students are enrolled and served by over 6,200 faculty and staff (see www.iastate.edu). Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted the best college town in the nation (see www.visitames.com).
Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented minorities, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status and will not be discriminated against.
Connections working at Iowa State University
More Jobs from This Employer
https://main.hercjobs.org/jobs/19973489/clerk-iv
Return to Search Results
Similar Positions
-
Construction Project Manager Ii, Iowa State University, United States, 1 day ago
Position Title: Construction Project Manager II Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor’s degree and 3 years of related experience Preferred Qualifications: ...
-
Clerk Iv, Iowa State University, United States, 15 days ago
Position Title: Clerk IV Job Group: Merit Required Minimum Qualifications: • Any combination of progressively responsible related clerical office experience, related undergraduate education, and/o...
-
Assistant Golf Professional, Iowa State University, United States, about 21 hours ago
Position Title: Assistant Golf Professional Job Group: Professional & Scientific Required Minimum Qualifications: High School diploma or equivalent and 2 years of related experience Preferred Qual...
-
Budget And Finance Specialist Iv, Iowa State University, United States, 7 days ago
Position Title: Budget and Finance Specialist IV Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor’s degree and 8 years of related experience Preferred Qualifications:...
-
Instructional Designer Ii, Iowa State University, United States, about 8 hours ago
Position Title: Instructional Designer II Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor’s degree and 2 years of related experience Preferred Qualifications: Experi...
-
Records Management Specialist Ames National Laboratory, Iowa State University, United States, about 8 hours ago
Position Title: Records Management Specialist - Ames National Laboratory Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor’s degree and 2 years of related experience P...