Clerk IV - Human Resources Coordinator

Apply now Job no:522358
Work type:Staff Full Time
Location:UMass Amherst
Department: Environmental Conservation
Union: USA/MTA
Categories:Administrative & Office Support, College of Natural Sciences

 About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Human Resources Coordinator (Clerk IV) in the Department of Environmental Conservation has administrative responsibility for all personnel actions, searches, and appointments and supports all personnel procedures, ensuring compliance with rules and regulations. Works closely with the Business Manager, Accountant, Department Head, as well as Chairs of Personnel and Search Committees, on complex and often highly sensitive matters relating to Human Resource and personnel functions.

Essential Functions

• Oversees personnel actions, including but not limited to appointments, reappointments, salary adjustments, and leaves for faculty, staff, graduate student research assistants, undergraduate students, department assistants (03’s), postdoctoral, and research fellows.  
• Administers faculty actions including but not limited to: pre-tenure reviews, tenure, promotion, annual faculty reviews and sabbatical requests. Ensure adherence to review procedures and protocols while assisting with compiling faculty case information and maintaining personnel files.  Notify faculty of submission deadlines and eligibility for personnel actions.
• Administers personnel searches in accordance with federal, state and campus guidelines.  
• Consults with Dean’s office Human Resources and other University offices to provide department faculty and staff with current and updated information on personnel policies and procedures, resolve HR related questions and issues, and provide guidance or training as needed.
• Assists with staff performance review process. Maintains staff personnel files and position descriptions.  Updates organizational charts as needed. 
• Prepare and complete electronic Time and Attendance process for staff and students.
• Processes visa applications. 
• Keep current with financial related policies including up-to-date fringe benefit rates for numerous accounts.
• Attend University HR meetings and trainings, and other development opportunities.

Other Functions

• Work collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness. 
• Work in partnership with colleagues within the CNS community and across the campus to support the Dean’s strategic priorities.
• Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High school diploma or equivalent plus a minimum of three (3) years' of relevant office experience.
• May substitute two (2) years' of business related post-secondary education for two (2) years of the required experience.
• Experience with online data entry systems/programs.  
• Excellent written and oral communication skills including the ability to write concisely and accurately. 
• Knowledge of standard computer operating systems and proficiency with word processing, spreadsheets, and use of databases. 
• Knowledge of basic accounting principles and practices. 
• Ability to work independently to organize multiple tasks and set priorities for action, take initiative, and operate with self-direction in an office environment. 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Associate degree in business administration or related field.
• Experience working in a unionized and university environment. 
• Familiarity with Microsoft 365 as well as UMass specific HR systems, including but not limited to HR Direct, PageUp, Rapid Student Hire, SPIRE, and PeopleSoft HR application.
• Detailed knowledge of University policies and procedures regarding personnel actions and searches.

Physical Demands/Working Conditions

• Typical office environment.

Work Schedule

• Monday – Friday, 8:30am – 5:00pm.

Salary Information

Grade 13

Special Instructions to Applicants

Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

As part of a commitment to their own multicultural community, CNS seeks an individual with a demonstrated commitment to diversity and one who will understand and embrace university initiatives and aspirations. (https://www.cns.umass.edu/diversity-equity-inclusion )

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised:Mar 20 2024 Eastern Daylight Time
Applications close:Jun 20 2024 Eastern Daylight Time