Clerk IV (Assistant to Associate Deans, Hybrid Opportunity)

Apply now Job no:522752
Work type:Staff Full Time
Location:UMass Amherst
Department: Dean - Social & Behavioral Sci
Union: USA/MTA
Categories:Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Assistant to the Associate Deans provides administrative support to the Senior Associate Dean of Research and Faculty Development, Senior Associate Dean for Education and Student Development, and Associate Deans for Equity and Inclusion in the College of Social and Behavioral Sciences.

Essential Functions

• Manages the Associate Deans’ calendar. Sets up regular and ad hoc meetings with various individuals and groups.
• Using existing templates, edits and sends regular reminder and announcement emails.
• Sets up faculty review meetings, coordinates review materials, and collates and summarizes research review feedback. Sends announcements to job applicants.
• Provides administrative support for student success staff searches.
• Proofreads and edits documents, including tenure, promotion, and mini tenure memos.
• Provides organizational support for faculty development and research, student success, and diversity, equity, and inclusion projects.
• Provides event planning support and orders catering as needed.
• Attends various meetings to take notes for the Associate Deans.

Other Functions

• Provides administrative back-up for the SBS Executive Assistant to the Dean. 
• Performs other duties as assigned in support of SBS mission and goals.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High School Diploma and a minimum of one (1) year full-time or equivalent part-time office administration experience.
• Excellent attention to detail.
• Excellent organization skills; ability to prioritize workload effectively and efficiently.
• Ability to manage numerous electronic calendars and schedule meetings with multiple participants.
• Ability to communicate in the English language (reading, writing, comprehension) including proper grammar, punctuation, spelling, word meaning and word usage.
• Excellent oral and written communication skills, with the ability to express thoughts clearly and to develop ideas in logical sequence.
• Flexibility to work with initiative and willingness to take on and complete a variety of tasks and projects in a timely, accurate and professional manner.
• Ability to collect and interpret data and summarize into reports.
• Excellent computer software knowledge including electronic calendars, data management, spreadsheets, word processing.
• Must be able to exercise sound judgment and discretion in handling confidential information and to abide by relevant Federal laws (e.g., FERPA).
• Ability to adjust to changing situations.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience in Higher Education administrative support.

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

• Monday – Friday, 8:30 am – 5:00 pm. 
• This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore.

Salary Information

Grade 13

Special Instructions to Applicants

Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised:Mar 25 2024 Eastern Daylight Time
Applications close:Jun 25 2024 Eastern Daylight Time