Clerk II, Purchasing and Business Services (Pa...

About Bristol Community College:

Bristol Community College is an exciting place to work, learn, and grow! Bristol is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities, and lifestyles. Committed to enriching its educational experience through a supportive community, Bristol actively encourages candidates of all backgrounds to apply and achieve our vision of advancing a vibrant, diverse community through education, learner by learner. If you share a passion for helping students succeed and enjoy working in a community of innovative, inclusive, and collaborative colleagues, Bristol is the place for you!                                                                      

As a Commonwealth of Massachusetts employer, Bristol offers a comprehensive compensation and benefits package, including health, dental, life, long-term disability, retirement and paid time off (vacation, personal, sick, and holiday pay). We also offer tuition waiver discounts at the Commonwealth's public higher education institutions. More information can be found on our Benefits website .

Job Description:

POSITION TITLE: Clerk II, Purchasing and Business Services  (Part-Time) 

DEPARTMENT: Purchasing and Business Services

PRIMARY LOCATION: Fall River 

REPORTS TO: Director of Purchasing and Business Services

STATEMENT OF DUTIES:  

The Clerk II processes campus card requests; answers phone calls; communicates with customers regarding the status of their cards, implements appropriate quality control standards, and manages inventory. Additionally, provide clerical support to staff in the Purchasing and Business Service, Events, and Facilities departments.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

• Operation of campus card ID card system including issuing new and replacement IDs.
• Ensure that the Card Office maintains sufficient stock of supplies to meet anticipated customer demands, thus avoiding delays in production or lateness of production.
• Answer email, telephone, and walk-in inquiries.
• Demonstrated problem-solving abilities.
• Process invoices for payments and purchase orders.
• Maintain filing system of correspondence, reports, and other records.
• Perform routine office functions using a variety of machines and equipment.
• Operate a two-way radio system to communicate with Facilities staff.
• Understand and explain College policies and procedures.
• Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community. 
• Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions.
• Perform other related duties as assigned.

Requirements:

EDUCATION AND EXPERIENCE

REQUIRED QUALIFICATIONS:

Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in office work, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

*Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

ADDITIONAL REQUIRED QUALIFICATIONS:

• Knowledge/skill in word processing and spreadsheet software, preferably Microsoft Office.
• Demonstrated customer service skills.
• Solid organizational skills.
• Demonstrated ability to:
  • Operate standard office equipment.
  • Follow written and verbal instructions.
  • Use proper grammar, punctuation, and spelling.
  • Work well under pressure.
  • Work independently.
  • File records in accordance with standard filing procedures.
  • Interact tactfully and effectively with the public.
  • Work effectively with a diverse faculty, staff, and student body.

PREFERRED QUALIFICATIONS:

• Experience in higher education.
• Must be reliable and responsible.
• Ability to operate multifunction devices, multitask and be detail oriented.
• Knowledge of basic computer skills.
• Ability to follow oral and written instructions.
• Ability to multitask in a high pace environment.
• Ability to speak a language in addition to English

PHYSICAL DEMANDS AND WORK ENVIRONMENT:  

The employee must meet the physical demands and work environment of the position. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions of the job.

POSITION STATUS: This is a part-time, non-unit, non-benefitted, 18 hours per week position.

WORK SCHEDULE:  Monday through Thursday 8:00 am - 1:00 pm.

SALARY: $18.94 per hour.

Additional Information:

Equal Opportunity/Affirmative Action

Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, TitleVII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX  Officer, Emmanuel Echevarria at [email protected] or 774.357.2682; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights 

Application Instructions:

TO APPLY: Please complete our online application by clicking on the "Apply" button.  The position will be open to applicants until filled. Review of applications will begin 10 calendar days from the posting date.

REQUIREMENTS TO COMPLETE APPLICATION PROCESS:

1) A completed Bristol Community College Employment Application.

2) A current resume/curriculum vitae.

3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length).

All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.

A pre-employment criminal background check will be conducted for all positions.

The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.